About Our Company

We’re a physician-led, patient-centric network committed to simplifying health care and bringing a more connected kind of care.

Our primary, multispecialty, and urgent care providers serve millions of patients in traditional practices, patients' homes and virtually through VillageMD and our operating companies Village Medical, Village Medical at Home, Summit Health, CityMD, and Starling Physicians.

When you join our team, you become part of a compassionate community of people who work hard every day to make health care better for all. We are innovating value-based care and leveraging integrated applications, population insights and staffing expertise to ensure all patients have access to high-quality, connected care services that provide better outcomes at a reduced total cost of care.

Please Note: We will only contact candidates regarding your applications from one of the following domains: @summithealth.com, @citymd.net, @villagemd.com, @villagemedical.com, @westmedgroup.com, @starlingphysicians.com, or @bmctotalcare.com.

Job Description

At VillageMD, we're looking for a remote Executive Assistant to help us transform the way primary care is delivered and how patients are served. As a national leader on the forefront of healthcare, we've partnered with many of today's best primary care physicians. We're equipping them with the latest digital tools. Empowering them with proven strategies and support. Inspiring them with better practices and consistent results.

We're creating care that's more accessible. Effective. Efficient. With solutions that are value-based, physician-driven and patient-centered. To accomplish this, we're looking for individuals who share our sense of excellence, are ready to embrace change, and never settle for the status quo. Individuals who have the confidence to lead but the humility to never stop learning.

Could this be you?

This individual will manage multiple executive calendars, schedule extensive travel, coordinate meetings and complete expense reports. The Executive Assistant will also provide support by creating, editing, and formalizing complex documents and presentations. The position will require the individual to carry out special assignments and detailed requests with minimal supervision to effectively organize and provide operational leverage for our leadership team.

How you can make a difference

• Providing dedicated support to multiple executives with exposure to confidential/sensitive information
• Planning and managing complex meeting and schedule coordination for senior leaders and the broader leadership team, which will require this individual to work across multiple stakeholders, systems/programs
• Organizing and orchestrating extensive travel scheduling, logistics and details regarding calendar management for senior leaders
• Drafting, editing and finalizing executive-facing documents and presentations, including preparing correspondence and developing and maintaining database/spreadsheets
• Organizing onsite and offsite meetings and events
• Providing technology and systems support and issue resolution when necessary
• Interacting with and exposure to senior levels of the organization and external customers
• Preparing and submitting expense reports, ensuring accuracy and timeliness
• Providing back-up support as needed for other Executive and Administrative Assistants on the team to ensure consistent support of team during vacations or as needed
• Supporting senior leaders with ad hoc projects as needed

Skills for success

• Ability to build meaningful relationships across the organization including exercising discretion and maintaining confidentiality with sensitive matters
• He/she must be proactive with strong personal initiative as well as highly organized and detail oriented
• Well-developed interpersonal skills and the ability to anticipate needs will be integral to success in this role
• Ability to navigate within ambiguity, a service orientation, and a high level of humility are all requirements for successful assimilation into our highly collaborative, entrepreneurial culture

Experience to dri