Administrative Course Director

The Administrative Course Director reports to the Assistant Dean of Academic Affairs and Curriculum, working with the Associate Director of Academic Assessment and the Office and Medical Education, engaging directly in the support of faculty with the logistics of executing, managing, and evaluating courses at LUCOM.

Essential Functions and Responsibilities

Faculty Support

1. Serves and supports the Dean, Senior Associate Dean of Academic Operations, Assistant Dean of Academic Affairs and Curriculum, and the Senior Executive Director of Medical Education.

2. Under the leadership of the Assistant Dean, provides logistical and administrative support to faculty in maintaining their assigned courses during the first and second year of study at LUCOM.

3. Receives, manages, and enforces directives of the Dean, Senior Associate Dean of Academic Operations, Assistant Dean of Academic Affairs and Curriculum, and the Senior Executive Director of Medical Education.

4. Receives, and reviews recommended faculty loads and course assignments from Chairs and Course Directors, ensuring the implementation of changes and updates to academic documents such as syllabi.

5. Based on assigned faculty loads notifies and reminds faculty of their teaching loads and course assignments as necessary.

6. Supports faculty by responding to questions related to academic policies and procedures, technical issues, course assignments and expectations, etc.

Curriculum Mapping

1. Manages curricular mapping in the COM’s learning management platform, in collaboration with faculty, the Office of Medical Education, and the Director of Assessment and Testing.

2. Collaborates with Course Directors and faculty to ensure that learning objectives and other curricular tags are accurately captured in the learning management system.

3. Manages and updates learning objectives and curricular tags in the learning management platform, including data collection, management, and input.

4. Assists with curricular mapping efforts tied to accreditation and other reporting needs.

Course Evaluation and Assessment

1. Works with Course Directors, the Office of Medical Education, Assistant Dean of Academic Affairs and Curriculum, and members of the curriculum committee(s) to support evaluation of curriculum, including pre- and post-course review documentation (CER/CARS).

2. Sends Course Evaluation Report (CER) to respective Course Director(s) in advance of the Dean’s Course Review.

3. Tracks and manages the completion of each element of the CER document by respective stakeholders.

4. Tracks and manages the completion of Course Adjustments & Review Summary (CARS) by Course Directors, for review by the curriculum committee(s).

Guest Lecturers and Instructors

1. Facilitates the scheduling, management, and documentation needed for guest lecturers or other individuals who contribute to the preclinical curriculum, collaborating with Course Directors, the Office of Medical Education, LUCOM leadership, and other internal and external stakeholders.

2. Collaborates with Course Directors to procure a list of requested guest lecturers for each course, ensuring completion of the process all the way through to lecture delivery by the guest lecturer(s).

3. Completes necessary department and HR documentation for approval of the guest lecturer request

4. Requests and compiles required documentation in order to draft and submit HR Questionnaires and Independent Contractor Agreements, as necessary.

5. Submits requisitions for payment to each guest lecturer for their respective services.

6. Manage and track needed data points of the guest lecturer process for internal and external reporting.

7. Provides support to the Assistant Dean of Academic Affairs and Curriculum and the Associate Director of Academic Assessment to ensure part-time instructors are assigned to lectures, as need, including updating timecards, informing course directors, updating the schedule, etc.

8. Other duties as assigned by the Dean or his/her designee.

Supervisory Responsibilities

Supervises 2-7 personnel.

Qualifications, Credentials, and Competencies

1. Bachelor's degree required.

2. Three (3) to five (5) years’ experience in curriculum and/or instruction, or Master’s degree in Curriculum and Instruction or Education