Business Unit:

Global Sourcing & Corporate Services

Salary Range:

$130,000 USD-$160,000 USD

Specific compensation will be based on candidate’s experience, skills, qualifications, commercial considerations, and other job-related factors permitted by law. At Russell Investments, salary is just one part of our compensation package. Our total rewards approach includes an annual performance bonus (subject to eligibility criteria) in addition to participation in our competitive benefits programs including healthcare, retirement, vacation, and wellbeing programs.

Job Description:

We are seeking an experienced and dynamic leader to join our team as the Director, Head of Real Estate and Facilities Management. In this role, you will be responsible for strategic development, project planning and execution, and on-going management of our physical office sites globally (currently 17 office locations with approximately 250,000 total square feet):

• Workplace strategy development and execution for current and future office locations

• Strategic location review and site selection, including lease contracting and negotiations and on-going lease management and administration

• Construction project management and on-going capital expenditure planning and execution

• Facilities management globally to ensure the optimal functioning, safety, and efficiency of our facilities

Your Core Responsibilities:

Space Planning and Execution:

• Proactively drive executives and key stakeholders to identify space utilization needs and opportunities to optimize productivity and total cost of ownership.

• As a result of new space needs, evolving needs mid-lease, or upcoming lease expirations, lead executive management and key stakeholders through strategy execution, developing recommendations and leading through site selection, financial analysis, lease negotiations, and lease executions.

• Develop and execute all real estate-related capital expense project management, including new office construction, office decommissions, renovations, and space expansions, ensuring minimal disruption to business operations and adherence to budgetary constraints.

Lease Management:

• Responsible for lease administration activities, including proactively managing upcoming lease expirations as part of space planning strategy as well as lease negotiation, renewal, and termination processes.

• Manages landlords and property management firms/agents of landlords to ensure compliance with lease terms and conditions, including but not limited to rent payments, operating expenses, and maintenance obligations.

• Responsible for any sub-leases/subtenant agreements (1)

• Maintains accurate lease databases and records, tracking key dates, financial obligations, and lease expirations.

Facilities Management Leadership:

• Oversees day-to-day facility operations, including maintenance, repairs, security, janitorial services, and vendor management.

• Leads a global team of 5 facilities managers and assistance managers – along with their support staff, providing guidance, direction, and mentorship to drive operational excellence.

Health, Safety, and Compliance:

• Ensure compliance with all relevant health, safety, and environmental regulations and standards across all facilities.

• Implement and maintain emergency preparedness plans and protocols to safeguard occupants and assets in the event of emergencies or disasters.

Budgeting and Financial Management:

• Responsible for financial analysis – in partnership with finance – in reviewing and driving decisions for site evaluations and related construction projects/capex investments.

• Develops and manages within agreed annual operating budgets for facility operations, maintenance, and capital expenditures.

• Identifies cost-saving opportunities and implements measures to optimize operational efficiency while maintaining high-quality standards.

Vendor and Contract Management:

• Develops and effectively executes and manages strategic relationships with brokers and landlords and their property management firms for our sites.

• Negotiate and manages performance to contract with other service providers, and suppliers to ensure cost-effectiveness and service quality.

• Establish performance metrics and key performance indicators (KPIs) to evaluate vendor performance and drive continuous improvement.

Sustainability and Environmental Stewardship:

• Develop and implement sustainability initiatives to minimize the environmental impact of facility operat