Administrative Assistant

Company Description

RESPEC seeks an Administrative Assistant for our Richardson, Texas, location. This is a part-time position, up to 20 hours weekly.  

Founded in 1969, RESPEC is a global, 100 percent employee-owned consulting and services company dedicated to delivering innovative solutions to complex challenges for private and public clients. Operating in 14 U.S. states and 2 Canadian provinces, with influence extending to 50 countries worldwide, RESPEC is a leader in water, mining, energy, natural resources, and infrastructure services. Our six market sectors—Mining & Energy, Water, Facilities, Transportation, Development Services, and Data & Technology—reflect our expertise and commitment to excellence. At RESPEC, we thrive on collaboration and partnership, applying advanced technology to achieve sustainable solutions and drive our projects forward. We are deeply invested in our employees’ success and well-being, fostering a supportive and innovative work environment where everyone can grow and contribute meaningfully. Our commitment to excellence is evident in our contributions to local communities and strategic alliances worldwide, ensuring that we continue to inspire and innovate in rapidly evolving technical environments.

We do not accept unsolicited resumes from third-party recruiters.

Job Description

The Administrative Assistant must provide exceptional customer service, be organized and resourceful, and have excellent communication skills, and is responsible for the following tasks:

• Greeting, announcing, and directing guests, and/or visitors
• Answering and forwarding calls on a multi-line phone system
• Receiving, sorting, and distributing mail/packages
• Ordering office and kitchen supplies and restocking when necessary
• Coordinating, planning, and managing internal and external local office events/parties
• Ensuring the office is presentable and tidy
• Making travel arrangements
• Assisting with expense reports
• Placing lunch orders
• Preparing and sending communication such as emails and meeting and event invitations
• Reserving and managing conference rooms
• Working with vendors to resolve issues
• Replacing print cartridges, clearing paper jams, and calling the contract provider if the machine breaks down
• Providing additional support to office leadership, as directed, to ensure that company goals and objectives are accomplished
• Fulfilling other duties as assigned

Qualifications

• 3 to 5 years of directly applicable experience
• Excellent communication skills (oral and written)
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)

Additional Information

Salary depends on experience and expertise.  This is part-time position, up to 20 hours weekly. No benefits are offered except what is required for statutory purposes.   

All your information will be kept confidential according to EEO guidelines.