Business Coordinator - Alternate Project Delivery (APD)

Title: Business Coordinator - Alternate Project Delivery (APD)

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $58,454 - $94,988

Pay Band: 4

Agency: VA Dept of Transportation

Location: Dept of Transportation

Agency Website: www.virginiadot.org/jobs

Recruitment Type: General Public - G

 

Job Duties

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism. At the Virginia Department of Transportation, we have something for you.

Our Alternate Project Delivery Division is seeking an experienced Business Coordinator with strong knowledge of a variety of business functions to join our team. This position provides an opportunity to work with a team of dedicated professionals delivering vital transportation projects for the Commonwealth.

The selected candidate will be responsible for
• Administrative and Business Support: Provide a variety of administrative support functions to assigned work unit. Interpret a variety of VDOT, State and Federal policies and procedures in daily work tasks.
• Fiscal and Budget: Coordinate financial and budgetary activities for assigned work unit. Prepare budgets, monitor expenditures, reconcile data and prepare reports.
• Procurement: Develop, coordinate and oversee Division specific contracts that support the delivery of the core program. Review invoices and vouchers, make payments and reconcile data.
• Assist with Division procurements by performing responsiveness checks of Offerors’ submittal and other procurement related tasks.
��� Assisting with coordinating, managing and scheduling meetings and tasks for the Division Administrator.
• Assisting with coordinating, managing and scheduling training workshop lead by the Division.
• Coordinating and gaining approval for travel arrangements for Division staff including processing expense reimbursements
• Serving as the Small Purchase Credit Card (SPCC) holder.
• Serving as the Division Buyer for the procurement of goods and services.
• Managing the use of Division state vehicles including maintenance and billing.
• Research and compile data and prepare reports or presentations for a variety of programs or projects.
• Recommend resolution to administrative or business problems resulting in an effective program. Lead, manage and direct new processes to streamline workflow.

 

Minimum Qualifications

• Experience with Word, Excel, Access
• Knowledge of GAAP, accounting policies, practices, procedures.
• Experience using financial management and budgeting computer programs.
• Knowledge of budget development and monitoring.

 

Additional Considerations

• A combination of training, experience or education in Business, Accounting or related field
desired.
• Experience using Commonwealth of Virginia Cardinal system.
• Ability to solve problems and make decisions.
• Skill in collecting and analyzing data and preparing reports or presentations.
• Ability to communicate effectively orally and in writing with internal and external customers.

 

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Ex