Project Assistant

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of the Head of Office (HoO) in Portugal, the direct supervision of the Project Coordinator (PC) and in collaboration with the project team, the Project Assistant, will be responsible and accountable for assisting the implementation of the activities that are part of IOM’s services within the Project “Rights without borders: Cooperating for human rights strengthening in immigration detention centres in Portugal”, namely by being present in immigration detention facilities in the Porto metropolitan area do deliver information sessions to migrants.

The duty station will be in Oporto, Portugal

1. Assist in the implementation and monitoring of project activities;

2. Retrieve, compile, summarize, and present information/data on specific project topics;
3. Draft status reports, emails, briefing notes, graphics, statistical tables, presentations and other forms of documentation;
4. Support the organization of meetings, workshops and information and capacity building sessions;
5. Assist the revision and application of questionnaires and interviews to migrants and professionals working within the detention context;
6. Support the collection of information that ensures that the information conveyed on human rights standards is kept up to date;
7. Assist with procurement and administrative issues related to project implementation, including maintenance of files and records;
8. Prepare content on the project for social media;
9. Travel, to implement project activities, if necessary;
10. Perform other related duties as assigned.

Required Qualifications and Experience

Education

• School diploma with three years of relevant experience; or,

• Bachelor’s degree in Political or Social Sciences, Social Work, International Relations, Development Studies, Migration Studies, Human Rights, Law, Psychology or related fields from an accredited academic institution with one year of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization, specifically in the field of immigration detention, border management and