Asset & Wealth Management- Wealth Advisory Solutions & Private Family Office - Administrative Assistant - Albany

The Goldman Sachs Group, Inc. is a leading global investment banking, securities and investment management firm that provides a wide range of financial services to a substantial and diversified client base that includes corporations, financial institutions, governments and individuals. Founded in 1869, the firm is headquartered in New York and maintains offices in all major financial centers around the world. We commit people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Our people are our greatest asset – we say it often and with good reason. It is only with the determination and dedication of our people that we can serve our clients, generate long-term value for our shareholders and contribute to the broader public. We take pride in supporting each colleague both professionally and personally. From collaborative work spaces and ergonomic services to wellbeing and resilience offerings, we offer our people the flexibility and support they need to reach their goals in and outside the office. We are open to considering requests for flexible working.
Wealth Advisory Solutions & Private Family Office | Cohoes, NY

Administrative Assistant

 

Job Summary & Responsibilities: 

• Provide administrative support to various advisors & account managers in a complex team environment and provide backup executive support as needed. fi 
• Maintain and coordinate complex and extremely details calendars including internal & external meetings and conference calls, prioritizing meeting requests and related logistics. 
• Coordinates logistics for client calls & advisor meetings that include detailed scheduling, teleconference rooms and calendar conflicts on an ongoing basis. 
• Coordinates a high volume of travel arrangements and processes expense reports in a timely manner.
• Handle highly confidential and sensitive client information with the utmost discretion. 
• Prepares and distributes department correspondence, memos, letters, reports or other documents as requested. 
• Interacts with high level business leaders in a professional and effective manner. 
• Organizes and ships materials to clients. Responds and follows up on client requests.
• Supports the onboarding and integration of new hires on team as well as new client accounts, including performing the relevant data entry processes 
• Maintains understanding of firm policies and handles certain issues independently.
• Works with conference and catering services for meetings and client engagements as needed. 
• Responsible for participation in ad-hoc and general administrative duties including but not limited to copying, scanning, filing, faxing, archiving, inventory ordering, invoice submissions, shipping, mail and check related processing. 

 

 

Skills & Qualifications: 

• Experience supporting high level executives and/or financial advisors in complex environment, preferably in financial services, private sector or government.  
• Ability to exercise good judgment and discretion in dealing with confidential material or handling of highly sensitive information.
• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. 
• Extreme attention to detail and organizational skills, with ability to prioritize tasks. 
• Quick learner and self-starter with excellent anticipation skills.
• Pro-active problem solver and independent thinker; ability to follow-up as often as necessary. 
• Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment. 
• Highest degree of integrity, professionalism, and diplomacy is required. 
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required. 
• Familiar with expense platforms such as SAP Concur
• Supportive team player with a positive attitude. 
• Ideal candidate has at least 5+ years of experience. 

ABOUT GOLDMAN SACHS
  At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New Yor