Administrative Assistant - #2743

What We Offer:
Our excellent salary and benefits package includes medical, dental, vision, life insurance, short and long-term disability coverage, education reimbursement, 401(k), performance bonuses, and an employee stock program. Employee Resource Groups and Programs offered include the Young Professionals Group, Women at Wade Trim, Diversity, Equity and Inclusion, Professional Development, Leadership Development, Rotation Program, Mentor Program, Sustainability Program, and Wellness Program.
Position Description:
We are looking for an Administrative Assistant to join our team to improve infrastructure in our Taylor office. The individual in this role will work with our Finance, Legal, and Human Resources (People Services) teams. The candidate must have a high school diploma and have at least one year of related office experience. The candidate must also be self-motivated, work well with others, and have excellent writing, organizational, and communication skills.

Typical responsibilities include:

• Finance: 
• Monitor the Harbor Compliance licensing dashboard, updating information as necessary.
• Assist professional employees with the establishment & maintenance of NCEES records.
• Process weekly timesheets 
• Process checks bank deposits
• Assign tickets, monitor open issues, in the Finance Service Desk.
• Support the Accounts Payable, General Accounting, and Payroll team


• Legal: 
• Work with the Legal Department and Information Technology (among other departments) to implement, migrate, administer, manage, and utilize Contract Lifecycle Management (CLM) software; prior experience leading or actively participating in the implementation of CLM software preferred
• Assist Legal Department with providing CLM support and training, including first level support for CLM training, data requests, dashboards / reporting, and tracking of attributes / obligations
• Work with Legal Department to onboard and train new users (both technical and non-technical) on the CLM system functionality and related processes
• Assist Legal Department in development of CLM training materials and user manuals, and implement a train-the trainer model as appropriate
• Work with Legal Department to manage contract templates and clause libraries for its commercial contracts with clients, partners, and vendors
• Manage and organize the intake of legal requests, including contract review requests and other general legal inquiries, and then assign to attorney in legal team.
• Must be proficient in Microsoft Suite applications (Outlook, Word, Excel, OneDrive, SharePoint).
• High attention to detail.
• Ability to manage high volume of requests at any given time and assign according to priority of urgency.
• Collaborative team member.
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• People Services 
• Support People Services department with projects that may include posting jobs, scheduling interviews, and organizing onboarding documents.


• Maintain a safe working environment

Education:

• High school diploma

Skills/Experience:

• One year of office experience
• Microsoft Suite experience,  with emphasis on SharePoint, Excel, and PowerPoint.
• Ability and willingness to learn and work with new software packages.
• Excellent written and verbal communication skills

About Wade Trim:
Wade Trim is committed to maximizing the value of infrastructure investments. We’ve been solving complex engineering challenges for nearly a century. We customize our work approach to fit each project using a collaborative, friendly style to deliver solutions our clients can stand behind.
Our supportive culture recognizes and strives to fulfill collective client, company, and individual needs. Mentoring and building skills of Wade Trim staff is a priority. Frequent interaction among staff is encouraged, company leadership is easily accessible, and opportunities are provided for staff to help shape the firm’s future through strategic planning.
To solve our clients’ toughest challenges, we’ve devoted ourselves to delivering innovative solutions. Our Office of Applied Technology (OAT) is dedicated to seeking new technologies or ways to apply existing technologies to enhance value to our clients and positively impact communities. All staff are encouraged to share ideas and suggestions for innovative technologies or processes to adopt. This open-minded approach enables us to advance technology, foster innovation, and stay ahead of our clients’ needs.
Wade Trim’s success is shared by the employees that make it happen. Since our beginning, our firm has been 100% employee owned. This cultivates an ownership mindset that benefits our work approach, collaborative culture, and ability to deliver client solutions. W