Development Coordinator, Events

Site: The Brigham and Women's Hospital, Inc.

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

The Development Office for Mass General Brigham’s two world-renowned academic medical centers (AMC), Massachusetts General Hospital and Brigham and Women’s Hospital, are now unified and represent a team of 350+ vibrant, collaborative, skilled fundraising professionals. We are dedicated to inspiring visionary philanthropy that will advance caring and curing for patients in Boston and around the world.

Join us in our mission to transform the future of medicine. Philanthropy enables MGB’s academic medical centers to deliver the highest quality patient care, pursue the most innovative and promising research, train the brightest minds to become the next generation of healthcare leaders and expand and improve our world-class facilities. The AMC Development Office offers excellent benefits, competitive salaries and a hybrid flexible work schedule.

To Apply
Applications must include a current resume and a cover letter detailing applicable experience and accomplishments.

 

Job Summary

The Coordinator serves as a vital member of the Academic Medical Centers (AMC) Development Office on the Events team – a collaborative, mission-driven, donor- and sponsor-focused group of professionals who are committed to delivering best-in-class events through a spirit of teamwork and support. The Coordinator contributes, in part, to the successful execution of 100+ annual events that unite and celebrate our vibrant donor community and that raise $20M+ annually to support the mission of Mass General Brigham and our academic medical centers, Massachusetts General Hospital and Brigham and Women’s Hospital.

With appropriate guidance, the Coordinator handles important administrative functions for the Events team, including calendar management, preparations and follow-up for meetings and events, business expenses and travel arrangements. This position handles data entry, including event RSVPs and registration information for a range of event activity. The Coordinator assists in the planning and successful execution of events, including providing on-site support.

•Support the planning and successful execution of events, including on-site staffing.
•Gather and record RSVPs, data, and action items in a donor database, ensuring thorough documentation of guest/participant activity and results.
•Coordinate with internal teams to support event logistics and communications (for example, list request and reviews, program book management, circulating proofs, etc.).
•Coordinate logistics, prepare agendas and other materials, take notes and organize follow-up actions for meetings, events, appointments and presentations, troubleshooting issues.
•Write and/or edit documents, and interpret information necessary to draft responses.
•Attend to constituent phone and email inquiries.
•Submit employee expenses and vendor invoices.
•Assist with daily administrative activities (for example, gift booking, ATLAS/tracker updates, invoicing, etc.).

 

Qualifications

This position requires 1-2 years of related, transferable experience and a high school diploma. In addition, the ideal candidate will possess the following knowledge, skills and abilities:

• Strong verbal and written communication skills
• Organizational, time management, problem solving and project management skills
• Command of Word, PowerPoint, Excel and Outlook, or the ability to learn them quickly
• Competency using videoconferencing platforms (Zoom and Teams preferred)
• Proficiency with data entry or data management in a database (Blackbaud CRM or Raiser’s Edge preferred)
• Attention to detail, creativity and strong work ethic
• Desire and motivation to learn about the organization and fundraising
• Awareness of personal work styles in self and others
• Adaptability and flexibility in times of shifting priorities
• Ability to work collaboratively with diverse audiences
• Mission driven

 

Additional Job Details (if applicable)

 

Remote Type

Hybrid

 

Work Location

399 Revolution Drive

 

Scheduled Weekly Hours

40

 

Employee Type

Regular

 

Work Shift

Day (Unite