AIA Billing Specialist

Overview

Embark on a trailblazing career in Security Technology with Allied Universal® Technology Services, a global leader in security technology that’s transforming the security industry. We integrate state-of-the-art technology with physical security to protect our clients and communities, harnessing tools like electronic access control, video surveillance, and alarm monitoring, alongside emergent innovations such as robotics, drones, and augmented technology. As a valued team member, you’ll be part of a diverse and dynamic workforce that thrives on innovation and inclusivity. We offer a wide spectrum of job opportunities for both stability and growth across various roles, including service and installation technicians, engineers, and project managers. At Allied Universal®, we don’t just embrace change; we drive it, creating a culture where diversity fosters innovation and forges caring connections. Join us and help set new benchmarks in the security industry while advancing your career. Enjoy comprehensive benefits for most full-time positions, including medical, dental, and vision coverage, life insurance, retirement plans, employee assistance programs, and exclusive perks.

Job Description

Allied Universal® is hiring an AIA Billing Specialist. The AIA Billing Specialist is responsible for managing all aspects of the AIA (American Institute of Architects) Billing Processing for Allied Universal Technology Services (AUTS), ensuring the accuracy and timeliness of the invoice processing.

 

RESPONSIBILITIES:

• Perform tasks within systems to include assignment of project numbers, relevant job information for billing purposes, schedule of values and job cost module requirements including purchase and change orders
• Generate and submit client invoices for project billing (AIA) in accordance with AUTS and client requirements, compiling all required backup documentation, billing out timely to meet required deadlines; revise invoices as needed with approval from management including completing all internal operational procedures and processes as well as logging and tracking invoice adjustments
• Work closely with Operations and Project Managers within the office and out in the field to understand ongoing construction projects and related financial requirements
• Utilize Excel and other tools including Adobe Pro to produce client requested backup as needed
• Troubleshoot billing errors accounting system as needed to maintain accuracy of invoices
• File Notices on Projects
• Provide Notice information to our Subcontractors and Suppliers timely
• Provide a high-level of customer service by responding to clients’ concerns and inquiries in a prompt, professional manner including addressing concerns to the appropriate manager and/or project manager
• Responsible for respective billings, including following up with clients, researching issues as requested, participation in weekly meetings and issue resolution
• Review and assist with trackers as applicable and ensuring timely and accurate billing along with maintaining various spreadsheets, records, and financial requirements as requested
• Assist with month end close processes as requested included maintaining Committed Costs accuracy and maintenance, WIP reporting review and management of open items, vendor and Project Manager follow up for project status and unbilled invoices

QUALIFICATIONS:

• High school diploma or equivalent
• Minimum of five (5) years of experience in AIA and Progress Billing
• Minimum of five (5) years of experience working with high volume Billing and Lien Waivers
• Previous experience in architecture and engineering/construction AIA completion billing, job costing and/or service provider accounting
• Accounts Receivable experience with a construction company
• Construction experience to include AIA and Progress Billing, to include processing AIA billings for multiple construction projects at once
• Knowledge and experience with Notice Filings
• Knowledge and experience with Construction Contract Releases (Waivers and Partial Waivers)
• Excellent oral and written communication skills
• Demonstrated ability to prioritize work to meet set deadlines
• Strong organizational and communication skills
• Ability to seek out information and resolve issues

PREFERRED QUALIFICATIONS:

• SAPByDesign or SAP experience

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in our company’s 401(k)plan, subject to eligibility requirements
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hour