Executive Business Administrator - Digital Win Room (DWR)

The Digital Win Room (DWR) is an essential global sales leadership function driving positive outcomes for our most critical customers and sales opportunities.  The DWR organization and it's services accelerate progress with customers and opportunities through partnership with Sales Account Teams and Sales stakeholders (Microsoft Customer & Partner Solutions, Engineering, Finance, and cross-company Microsoft Leadership).

We are seeking an experienced Executive Business Administrator - Digital Win Room (DWR) to support DWR’s General Manager, Leadership Team and stakeholders. We’re seeking a motivated self-starter for our customers’ and Microsoft’s success, business growth, and making DWR the best team/function it can be!

As DWR’s Executive Business Administrator you will operate in a variety of capacities, working with leadership to plan and deliver DWR services to senior leaders across Sales, Finance, and Engineering demonstrating subject matter expertise in administrative and general business functions. You will be responsible for Executive-level interfaces, contact with all levels of Microsoft stakeholders, calendar management, executive and DWR business rhythms, staff and vendor setup/onboarding, budget, travel and expense management and support for team morale.

The effective candidate is a highly organized and focused persona, quick learner, accommodates different work styles, demonstrates consistent judgment, makes timely decisions in a fast-paced environment, setting priorities and plans across multiple projects. In this role you will be required to navigate and change direction quickly, embrace ambiguity and challenges head-on with confidence and a positive attitude. The optimal candidate works well independently and partners well with others, meets deadlines and deliverables, is flexible while also structured and methodical.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

• Proactively manage and prioritize complex calendars and executive series, including proactive planning of organizational and key stakeholder meetings to drive schedule efficiencies.
• Proactive planning and manage team rhythm of business (meeting, communications, distribution lists) in partnership with DWR General Manager and its leadership team.
• Anticipate needs: make administrative decisions and requests for information on behalf of the leader based on understanding of business group priorities.
• Knowledgeable of policies and procedures: purchasing, expense report submission, and domestic and international travel management, trip preparation and expense reporting.
• Forecast and manage budgets and team procurement.
• Acting as interim approver on team expense reports, ensuring coding accuracy.
• Manage data: Human Resources (HR) data, headcount, aliases, distributions lists (DLs) and ad hoc reporting or org tools.
• Coordinate department facility operations, including space planning, office moves and periodic events.
• Daily team support including new hire set up, purchase of goods & services, process invoices.
• Ensure compliance with administrative operations policies and procedures.
• Deliberate and forward-thinking in approaching challenges.
• Liaises with DWR stakeholders and executive staff.
• Perform any ad hoc administrative tasks.
• Other
  • Embody our Culture and Values

Qualifications

Required/Minimum Qualifications: 

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Additional or Preferred Qualifications

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience
• 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $27.40 - $46.49 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area,