Oncology Data Specialist (Remote)

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Cancer Registry

Job Summary:

Responsible for assuring integrity and quality of cancer clinical research data is maintained and that data is collected in accordance with national and state agencies, cancer program accreditation agency, VUMC Cancer Committee. Knowledge of guidelines for determining case eligibility; responsible for complete summary of patient history, diagnosis, treatment and status for cancer patients for monitoring patient outcomes and evaluation of results of treatment. Under national reporting standards, maintains accurate and timely documentation, manages data entry for case completeness and demonstrates knowledge on data retrieval. Participates in department wide quality assurance of cancer data and other studies as assigned. Represents program and department at major tumor boards.

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Department Summary

Vanderbilt-Ingram Cancer Center is at the forefront of new discoveries that help us prevent, find, treat, manage and cure cancer. But we can't make these discoveries alone. Our patients, caregivers, community leaders, donors, volunteers, and educators contribute their insight, time, and passion to advancing the discoveries that lead us closer to a cure.

KEY RESPONSIBILITIES

• Knowledge and understanding of policies, procedures, and regulations governing cancer reporting, staging of disease and coding of cancer.
• Possesses a basic awareness of the National/ State regulations, National Cancer Reporting Act and TN Cancer Reporting Act; Commission on Cancer (CoC), Cancer Program Standards, NAACCR, AJCC, SEER, FORDS, Collaborative Stage, ICD-0, CAP, WHO, CDC and HIPAA regulations
• Possesses knowledge of COC standards in the collection of cancer data to aid and assist cancer committee and cancer program, identify and address deficiencies in areas of patient care as a critical component of cancer patient care.
• Knowledge and understanding of rules and regulations for analyzing specific cancer data into the oncology database
• Prepares/processes and completes each abstract identified in accordance with federal/ state regulations, accreditation, institutional and departmental policies and procedures. Additionally, analyzes data for cases not required by federal or state, but meeting requirements for special case studies, identified for reportable by agreement cases.
• Identifies patients involved in clinical trials at VUMC and documents pertinent clinical data into patient abstract.
• Digests complex clinical information to determine if data entered into Metriq is accurate, complete and valid data / CS, AJCC, FORDS, SEER. Understand clinical pathways to determine what types of treatment should be expected based on site, extent and type of cancer.
• Utilizes all available resources/ online tools for input of accurate information (e.g. CA Forum, Multiple Primary & Histology coding, Hematopoietic Coding Manual, COC, SEER,) seeks guidance from manager as needed.
• Identify individual data errors/ edits and provide case validation for 100% error free data submission to National Cancer Data Base (NCDB) and to Tennessee Cancer Registry.
• Participates in quality improvement initiatives, assist with department quality assurance and improvement plan as directed by manager.
• Knowledge of basic spreadsheet application for data presentation.
• Prepares spreadsheet reports (e.g. CSR, Special studies) as requested by manager.
• Posses knowledge of computer basics for healthcare with use of the internet, software application of Word, Excel and online tools, webinars, etc.
• Basic awareness of epidemiology, disease frequency, prevalence, Incidence rates.
• Actively identifies and participates in training, education, and development activities to improve own knowledge and performance to sustain and enhance professional development. Pursues avenues to ensure awareness of the latest information available for Certified Tumor Registrars.
• Maintains required cert