Administrative Assistant, Ed.D Program

At Marymount University, we believe meaningful work happens when talented people come together with shared purpose. We serve not only our students—but one another—creating a culture where teamwork, adaptability, and resilience are part of everyday practice,

Located in Arlington, Virginia, just minutes from Washington, D.C., Marymount offers a dynamic and forward-looking environment where innovation is encouraged and flexibility is valued. We understand that higher education is evolving, and we embrace change with creativity, responsiveness, and a solutions-oriented mindset.

Our faculty and staff thrive in a community that prioritizes communication, cross-functional collaboration, and service-driven leadership. Whether working directly with students or supporting them behind the scenes, every role contributes to a shared mission: helping students grow, succeed, and lead with purpose and confidence.

JOB SUMMARY

Provides general administrative support for the Ed.D. program.   Exercises some discretion when collecting, compiling and analyzing moderately complex information requests.  Drafts and prepares general correspondences and reports for managers’ review.  Coordinates meetings/events, travel requests and expense reimbursements.   Coordinates and/or manages special projects or functions such as maintenance of job posting websites, scholarship publications, special events, curriculum updates, marketing/communication, etc.  

Direct Supervisor

Director, Ed.D. Program

Status                                    

Full-Time, Non- Exempt  

Grade 9

Division

Academic Affairs                                                                       

No. Direct Reports 0                                                                

Target Weekly Hours       40

Location                                

2807 N Glebe (Main Campus)

Benefits Eligibility            

Yes

MAJOR DUTIES AND RESPONSIBILITIES

• Provides administrative support such as monitoring and tracking departmental budget and expenses, student files, marketing/communication.  Prepares purchase requisitions; processes invoices and check requests; runs monthly financial reports to balance budget; coordinates travel reimbursements; and maintains databases and confidentiality of data.

• Provides day-to-day support such as maintaining calendars, greeting visitors, providing general information regarding the university and procedures, answering phone calls and email queries, drafting correspondence for manager’s approval, ordering supplies, and helping organize special events.

• Leads special projects and functions as assigned.

OTHER DUTIES AND ASSIGNMENTS

• Performs other work-related duties as assigned.

JOB REQUIREMENTS

Education                                           

Must hold a high school diploma/ GED; Bachelor’s degree (BA, BS, etc.) preferred

Experience                                        

2 to 3 years of related experience. Supporting programs and/or Program Directors. Experience in higher education a plus.

Licenses or Certifications            

None

Financial Responsibility               

None.

Supervision                       

None.

Special Knowledge        

Microsoft Office to include proficient skills in Excel, Word, and PowerPoint.