Administrative Assistant - HORNE Construction Services

HORNE is a professional services firm founded on a cornerstone of public accounting. Our 2,000+ team members serve clients from offices and project locations in 37 states, Washington D.C., and Puerto Rico. Our clients value the construction-specific financial guidance needed to successfully compete, grow, and plan for the future.

 

We are large enough to serve regional and national clients, but small enough to foster a family atmosphere. From large, publicly held companies to smaller, family-owned businesses, our clients come in all shapes and sizes, so you'll get opportunities to serve and manage a variety of industries in many ways.

The opportunity

As an Administrative Assistant, you will be a professional member of the HORNE Construction operations team. Together with our substantial investments in technology, knowledge, and learning resources for our accounting professionals, you will be part of the team that delivers quality services to our internal and external clients.

Your key responsibilities

As an Administrative Assistant, you will be asked to perform a variety of tasks. You will serve the practice group’s Partner team in a fast-paced, ever-evolving environment as well as serving the rest of the practice group. If you have the strong ability to multi-task, learn and adapt to different work preferences, and have strong attention to detail, this is the role for you!

Primary Responsibilities

• Setting up new client files or rolling forward in Caseware
• Preparing financial statements in Caseware
• Updating/formatting financial statements
• Proofreading and finalizing financial statements
• Organizing and saving signed tax documents
• General help to organize the managers and facilitate communication and meetings

• Checking math on financial statements to ensure accuracy
• Preparing engagement letters and other client correspondence
• Coordinating the timely flow of processing requests from assurance staff
• Maintaining and updating data within multiple Smartsheets
• Ordering supplies and handling catering requests and setup of meetings
• Submitting vendor invoices through accounts payable system
• Assisting with client billing and invoices

• Other administrative duties as requested

 

Education and Preferred Experience

• Must possess a university degree and/or college diploma
• 2-4 years of administrative experience
• Must possess advanced Word, Excel, and PowerPoint skills
• Must have strong attention to detail
• Must be able to work with numbers, and have a basic understanding of accounting principles
• Experience in the following software preferred: Caseware, Smartsheet, NetSuite, Data Snipper
• Must be able to learn and adapt to new technology
• Able to work under pressure and meet deadlines
• Must have good interpersonal skills and able to liaise with clients, staff and outside parties
• Available to work overtime during peak seasons

 

 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.