Administrative Assistant 3/4

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: None

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Aeronautics Systems sector has an opening for an experienced Administrative Assistant 3/4 to work at its Logan, UT facility.  This position will be hired to level 3 or level 4 depending upon demonstrated skills, experience, and education level. The position is on-site only, and the schedule is 9/80 with every other Friday off. This is not a remote work position.

Our Logan, UT team researches, designs, develops, produces, and tests a variety of mechanical, electrical/electronic, and electro-optical equipment and systems including low background infrared scene/source generators, optical collimators and scan mirror systems, cryogenic positioning hardware, infrared imaging, and instrumentation of vacuum/space/environment chambers. We support the government and prime contractors in the development and production of both test systems and flight hardware for a multitude of applications including tactical missiles, launch detection, and missile defense systems. Our work protects our country from enemy threats.

Responsibilities:

• Work independently with minimal supervision to:

• Collaborate closely with other administrative professionals in related organizations
• Manage food orders and distribution during extended operations events and lunchtime meetings
• Maintain in-person presence to support ad-hoc requests from team members
• Managing inventory of and placing/tracking orders for office supplies and general support equipment
• Receive mail and shipments (no heavy lifting required)
• Maintain meetings minutes and actions

• Apply organizational skills to manage and prioritize multiple tasks and situations

• Computer-based administrative responsibilities include:

• Calendar management
• Manage email distribution lists, conference room calendars, and phone lists
• Visitor coordination including arrangements, visit approvals, and serve as visitor liaison
• Scan and organize documentation
• Meeting organization and planning
• Travel expense report generation and closeout
• Help coordinate/prepare briefing packages
• General office management tasks
• Assist with overseeing office moves and support facility related actions
• Answer questions relating to office operations and established policies and procedures.
• Gather, compile, and report on information relevant to supervisors’ assignment.

The position requires a positive team player who is dependable, accurate, and efficient with the experience and ability to effectively interface with various levels of Northrop Grumman leadership, support organizations, and customers.

Additional responsibilities may include the following based on experience and aptitude:

• Involvement in Document Control, e.g. management of engineering documentation
• Involvement in ERP/MRP transactions in SAP
• Involvement in purchasing for projects, e.g. generation of Purchase Requisitions and tracking of PRs and POs
• Involvement in facility management including manufacturing supplies

Basic Qualifications for Administrative Assistant 3:

• High School diploma/GED with at least 4 years of experience as an administrative assistant or similar role
• Proficiency in Microsoft Office Suite (Teams, Word, Excel, Outlook, and PowerPoint) 

Basic Qualifications for Administrative Assistant 4:

• High School diploma/GED with at least 6 years of experience as an administrative assistant or similar role
• Proficiency in Microsoft Office Suite (Teams, Word, Excel, Outlook, and PowerPoint) 

Preferred Qualifications:

• Good communicatio