Event Sales Coordinator Intern

Ready to join a dynamic company in the hospitality and service industry where people help drive the success of the business? Since its inception in 1957, Invited has operated with the central purpose of building relationships and enriching the lives of our members, guests and more than 17,000 employees. We are the largest owner and operator of private clubs nationwide, with 130+ country clubs, city clubs, and athletic clubs. Our Clubs offer first-class amenities, including championship golf courses, modern workspaces, handcrafted cuisine, resort-style pools, state-of-the-art racquet facilities, fitness centers, and much more. Come be a part of this incredible and inclusive team at Invited! 

 Job Summary 

The Event Sales Coordinator Intern is a temporary position for the Spring/Summer season. Event Sales Coordinator Intern assists with the planning and coordination of event sales at the club to enhance the member and/or guest experience. The Event Sales Coordinator Intern works closely with the Event Sales Manager to ensure all event details are meticulously managed, from initial inquiry to final execution. This position is responsible for providing administrative support, maintaining client records, and ensuring smooth communication between the sales team, clients, and internal departments. The Coordinator plays a crucial role in supporting the achievement of the annual event sales plan by assisting with prospecting efforts and client interactions. 

Reporting Structure

• Reports to the Event Sales Director 

Day to Day

• Assist the Event Sales Director with the coordination and execution of event sales, including managing event details, logistics, and client communication. 

• Serve as the primary point of contact for clients during the event planning process, ensuring all client needs and preferences are documented and communicated effectively. 

• Support the creation and distribution of event proposals, contracts, event orders, floor plans and diagrams ensuring accuracy and attention to detail. 

• Maintain and update the client database with accurate information, assisting in the development of a prospect inventory. 

• Ensure that all event-related documents, including contracts and payment records, are properly filed and organized. 

• Assist with basic financial tracking, such as recording deposits and payments in coordination with the accounting team. 

• Manage event supplies and inventory, coordinating with vendors as needed. 

• Coordinate with the kitchen and service teams to ensure event details are communicated and executed as planned. 

• Participate in regular sales and event meetings, providing updates on event status and client interactions. 

• Provide general administrative support to the Event Sales Manager and Director as needed. 

Additional Duties 

• Due to the dynamic nature of the club, employees are expected to assist others as needed and take on additional tasks as assigned by management. 

• Follow all company, club, and department policies, procedures, and instructions. 

• Maintain a high level of professionalism and a commitment to excellence in interactions with members, colleagues, and staff. 

• Follow safe working practices, ensuring compliance with safety guidelines and encouraging others to do the same. 

• Take the initiative in personal and professional growth and maintain any required certifications relevant to your role.

• Address and resolve challenges using available resources, working with regional and corporate teams to support club operations.

• Attend daily briefings and actively engage in required activities to stay informed and contribute to the team’s success.

About You

Required 

• High school diploma or equiva