ARIZONA DEPARTMENT OF CORRECTIONS REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

ADMINISTRATIVE ASSISTANT II

Job Location:

Address: 

Warrant Service and Hearings Unit
Community Reentry
801 S 16th St Ste 1
Phoenix, AZ 85034

Posting Details:

Salary:  $34,086

Grade: 15

Closing Date: 03/03/2025

Job Summary:

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for an ambitious professional ready to jump-start a rewarding career! The ideal candidate will be responsible for performing administrative and general office duties, time keeper/payroll and maintaining accurate documentation as directed by a supervisor or administrator. If this is your call, apply now and join our team!

Job Duties:

- Conducts initial reviews of warrants for prioritization and service accuracy.
- Coordinates, prepares, and organizes warrant delivery list for the Board of Executive Clemency (BOEC).
- Prepares files for review
- Functions as a liaison coordinating efforts between the BOEC and ADCRR.
- Accurately maintain Warrant and Hearings Unit files and monitor the Arizona Correctional Information System (ACIS) Warrant Database for service deadline discrepancies.
- Tracks status of violators in Non-ADCRR custody and their return to facilities operated for ADCRR to ensure timely scheduling of hearings.
- Coordinates the collection and distribution of pending status of charges for offenders with upcoming BOEC and Administrative hearings.
- Receives phone calls from the public, attorneys, inmates/family members and other jurisdictions and provide information or direction appropriate to the request.
- Generates reports, answers correspondence, conducts database audits to verify warrant tracking and accuracy of Information to ensure due process.
- Collects and records statistical information. Special projects as assigned.
- Other duties as assigned as related to the position
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Arizona Revised Statute and federal laws
- Administrative management practices
- General office practices and procedures
- Business English, spelling, and grammar
- Filing systems
- Proper telephone etiquette
- Personal computers
- Dealing with staff, inmates, and public
- Word processing and spreadsheet software
- ADCRR policies and procedures

Skill in:
- Interpretation, analysis and applications of ADCRR policies and procedures impacting release eligibility as it relates to BOEC revocation hearings;
- Verbal and written communication
- Operation of general office equipment
- Data entry
- Preparing and formatting difficult and complex reports
- Writing correspondence
- Establishing and maintaining interpersonal relationships

Ability to:
- Plan, analyze, coordinate and prioritize work
- Maintain confidentiality
- Research, collect and organize data
- Work in a business/professional environment
- Multi-task
- Work in a prison environment

Selective Preference(s):

- Two (2) years of experience involving the inmate release process, time computation, and Interpreting court documents and legal terminology.

Pre-Employment Requirements:

Employment is contingent on the selected applicant passing a background investigation, drug test.

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s li