HR Specialist or Senior HR Specialist - Operations

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Job Description:

The HR Specialist’s primary role is to provide ongoing maintenance of the company’s human resource systems, lead benefits annual renewal and enrollment, payroll, and provide administrative support to the Human Resource Department. The position will ensure the most efficient and effective utilization of all benefits, compensation, recruiting, payroll, HRIS and union attendance control systems. The HR Specialist also contributes to the implementation of HR policies and procedures.

Essential Duties and Responsibilities:

HRIS Maintenance & System Support:

• Performs processing of all employee changes & maintains accurate data and structure in the various systems within the HR department
• Facilitate new application implementations and upgrades under the direction of our parent company. Performs testing and create internal and external reference resources.
• Primary Liaison between internal and external staff regarding updates and improvements to the system to streamline our process
• Provides standard and custom reports for HR staff and management, including our monthly and annual headcount reports
• Research and resolve system issues. Identify and resolve system workflow issues
• Develop and maintain internal and external training resources
• Ensure data integrity by developing and performing system audit procedures. Audit user inputted data to ensure compliance and to monitor data integrity

Maintaining Production Payroll Data & Timekeeping System:

• Maintains and audits ADP reports to ensure accuracy for regular and overtime pay, shift differential codes and departments charged
• Review and audit ADP hours for payroll import process Maintains the schedules in ADP to accompany any changes in: shifts worked, overtime schedules, vacations, PTO days, and leaves of absences
• Responsible for the attendance points process for union employees
• Communicates attendance points status and issues to employees and supervisors, schedules disciplinary meetings, and tracks unscheduled PTO for Union employees

Benefits and Compensation Administration:

• Provide quality customer service to employees regarding benefit questions, eligibility for insurance and general benefit questions and assists employees on enrolling in benefit programs.
• Responsible for administering our leave management program for all employees by acting as the liaison between our third party vendor, employees, management and payroll, Providing accurate and timely information to all parties.
• Assist with annual merit review process.
• Audit all benefit deduction files to ensure validity of information and provides accurate information to payroll for processing.
• Share ownership of quarter/annual projects such as open enrollment, 401(k) audits, performance management and compensation updates.

HR Policies & Procedures:

• Handles sensitive and confidential matters such as employee relations, and organizational changes, planning and protecting the security of information, data and files
• Assists HR Team in the daily administration of other HR services as directed or assigned, including by not limited to, recordkeeping, communications, workflow execution, projects, etc
• Remains current and complies with local, state, federal and industry-specific rules and regulations; reviews policies and procedures to ensure compliance with changes
• Assists with development and administers programs, procedures and guidelines to help align the workforce with the strategic goals of the company

Qualifications:

1. An Associate’s Degree in a related business program is required. A Bachelor’s Degree is preferred
2. Minimum of three (3) years of experience in a similar Human Resources role is required
3. Related experience in a unionized, manufacturing environment is preferred
4. Experience with a variety of Human Resources and Payroll software applications is required. Efficiency with ADP is preferred
5. Minimum of three (3) – five (5) years of experience in a lead role with annual benefit renewals and annual open enrollment
6. Proven ability to maintain high level of confidentiality, professionalism and attention to detail
7. Understanding of database design, structure and functions is desired
8. Proven understanding of HR processes
9. Aptitude for communicating and developing ideas for process improvements
10. Proficient in Microsoft Windows and Office

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