Executive Office Administrator

Executive Office Administrator

Company:

The Boeing Company

The Boeing Company is currently seeking an Executive Office Administrator to support the Vice President for Finance Shared Services in Mesa, AZ.

The ideal candidate has experience supporting C-suite executives or elected officials, possesses a high degree of professionalism and discretion, and is unflappable in high-pressure, fast-paced environments. The selected candidate will be a team player, proactive and have the capability to adjust priorities effectively. They will also be capable to quickly familiarize themselves at a high level with new issue areas and have an interest in expanding the role to better understand and support Boeing’s charitable investment strategy.

Position Responsibilities:

• Performs the following tasks for Vice Presidents and above: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards

• Collects and compiles data to provide visibility of status for traveler's review and/or signature

• Creates, edits and maintains electronic and written communication

• Tracks and maintains information relative to department and business operations

• Communicates a wide variety of information to multiple audiences

• Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information

• Prioritizes and schedules management-level employee time and availability for efficient use of time

• Tracks and maintains designated conference room schedules for availability and efficient use of resources

• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources

• Orders and maintains office supplies

• Plans and implements logistics for senior executive level internal and external events

• Provides guidance to less experienced employees

• Works under minimal supervision

• Other duties as assigned

Basic Qualifications (Required Skills/Experience):

• 5+ years of experience developing and/or maintaining integrated schedules

• 5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint

• 3+ years of experience coordinating and processing domestic and/or international travel arrangements

• 3+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members

• Effective written and verbal communication across diverse audiences

Preferred Qualifications (Desired Skills/Experience):

• Bachelor’s degree or higher

• 5+ years of experience supporting C-Suite Executives or State/Federally Elected Representatives

• 5+ years of experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams

• 3+ years of experience with Concur or a similar travel and expense management program

• Adept in functioning as a liaison between customers and senior executives as well as superior work prioritization and multi-tasking skills

• Personable and professional phone demeanor; speak clearly, professionally and with decorum

• Experience leading in a team environment  

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. 

Pay & Benefits:

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. 

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. 

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate