Administrative Assistant - ExxonMobil Campus

 

About us

 

At ExxonMobil, our vision is to lead in energy innovations that advance modern living and a net-zero future. As one of the world’s largest publicly traded energy and chemical companies, we are powered by a unique and diverse workforce fueled by the pride in what we do and what we stand for.

 

The success of our Upstream, Product Solutions and Low Carbon Solutions businesses is the result of the talent, curiosity and drive of our people. They bring solutions every day to optimize our strategy in energy, chemicals, lubricants and lower-emissions technologies. 

 

We invite you to bring your ideas to ExxonMobil to help create sustainable solutions that improve quality of life and meet society’s evolving needs. Learn more about our What and our Why and how we can work together.

 

About Houston

 

ExxonMobil's state-of-the-art campus north of Houston serves as home to its Upstream, Product Solutions and Low Carbon Solutions businesses and their associated service groups. The facility opened in 2014 and accommodates more than 10,000 employees and visitors.

By bringing many global functional groups together, the campus provides employees with the tools and capabilities needed today, and in the future, to achieve business objectives and accelerate the discovery of new resources, technologies and products. It was designed to foster improved collaboration, creativity and innovation and enhance the company’s ability to attract, develop and retain the top talent in the industry.

The campus is located in Spring, Texas, on 385 wooded acres immediately to the west of Interstate Highway 45 (I-45), at the intersection of I-45 and the Hardy Toll Road, approximately 25 miles from the cultural vibrancy of downtown Houston.

The campus was constructed to the highest standards of energy efficiency and environmental stewardship. Its design incorporates extensive research into best practices in building and workplace design through extensive benchmarking of the world’s top academic, research, and corporate facilities.

Learn more about what we do in Houston here.

What role you will play in our team

 

• The Administrative Assistant is responsible for the direct administrative support for site management and/or work groups.
• The role encompasses data entry, classification, and reporting as well as base office support functions at the facility.
• The Administrative Assistant role works a normal 8 hour schedule with opportunity for limited overtime based on business needs.

What you will do

 

• Data collection, input, and quality control
• Generate weekly and monthly data stewardship reports
• Manage action tracking work processes and databases
• Provide word processing, spreadsheet, and presentations support
• Generate and manage e-requests for workgroup for hardware and software requests
• Manage daily mail and distribution
• Manage/prepare org charts, flowcharts, group contact information
• Prepare presentations as needed
• Manage Website interface of documents
• Organize logistics for internal and external meetings
• Schedule meetings, arrange conference rooms, order meals
• File, scan, and copy documents
• Handle file management for the department
• Coordinate office moves
• Process invoices and expense accounts for group employees
• Order office supplies and materials
• Steward vacation schedules for work group
• Reconcile invoices to procurement card

About You

 

Skills and Qualifications

• Associates degree or higher preferred
• Prior relevant experience in an administrative role
• Willingness to work overtime or flexible schedule as needed

Preferred Qualifications / Experience

 

• Familiarity with Microsoft Office tools, especially Excel, Access, SharePoint, and PowerPoint
• Must be well-organized and able to multitask, prioritize, and utilize initiative
• Ability to work with multiple levels of the organization in a professional manner
   

Your benefits

An ExxonMobil career is one designed to last. Our commitment to you runs deep: our employees grow personally and profe