Senior Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Raynham, Massachusetts, United States of America

Job Description:

We are searching for the best talent for a Senior Administrative Assistant to support the Senior Director of MedTech Education. This hybrid position is based in Raynham, MA.  This role may involve up to 10% of travel, including trips domestically and internationally to other sites.

Per our J&J Flex Policy, the expectation for this position is to work in the Raynham, MA office 3-4 days per week and work from home 1-2 days per week.

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech

We are the MedTech Education team. Our team interacts with Sales and HCPs on all orthopedic platforms, training them on our innovative orthopedic products. Join our MedTech Education team, we are focused on serving our customers in MedTech Commercial and Professional Education to “Keep People Moving.”

The Senior Administrative Assistant is responsible for providing high-level administrative and organizational support to the MedTech Education Leadership Team and other team members as needed.

Key Responsibilities:

• Performing project coordination duties and administrative support for the MedTech Education Team:
• Working with highly confidential documents that are sensitive in nature such as presentations, memos, and correspondence, as well as expense reports.
• closely partnering with internal teams to process payments in eMarketplace, Apex, Totality, and gCRAFT.
• complex domestic and international travel arrangements
• Executive meeting support and large meeting coordination
• Leadership team meeting support, including scheduling, preparation and sharing of the agenda.
• On-site ERG initiatives with Raynham Site Leadership.
• Mastery at utilizing and innovating on current technology platforms, including Excel, Outlook, PowerPoint, Word, Concur, SharePoint, Viva Engage, Zoom, MS Teams, CAFM Space planning, CBRE Facilities requests, Workday, Our Source, eMarketplace.
• Coordinating and administering MedTech Education organization engagements by managing statements of work and purchase orders, working closely with finance for budgets, accruals and communicating purchase order status reports.
• Fostering positive relationships while interacting with staff and various levels of management from within and outside of Johnson & Johnson to provide or gather information often of a sensitive nature.
• Achieving results in the absence of day-to-day guidance
• Maintaining strict confidentiality and exercising independent discretion and judgment to solve complex problems
• Ability to support the MedTech Education organization’s Talent Strategy by supporting the leadership team with confidential/sensitive tasks and communications.
• Full understanding of the organization, practices, procedures, and operational policies of Johnson & Johnson.
• Participate in and contribute to key team meetings.
• Experience with coordinating/managing in hybrid environment.

Qualifications

Education:

·       A minimum of a high school diploma required, and an associate or bachelor’s Degree is preferred.