Administrative Assistant, part time as needed (BVTA)

A WORLD LEADER IN TESTING, INSPECTION & CERTIFICATION SERVICES

Bureau Veritas offers dynamic, exciting employment opportunities with an attractive salary/benefit package and an opportunity to play a vital role with a global organization. If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Bureau Veritas is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, citizen status, sexual orientation, genetics, status as a protected veteran, or any other non-job-related characteristics.

This position is responsible to ensure equal opportunity in employment in that all persons are treated equally and on the basis of merit, in decisions regarding selection, placement, promotions, training, work assignments, transfers and other personnel actions.

City: Remote 

State: Remote

Performs various administrative tasks in support of the assigned department.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other job-related duties may be assigned in conformance with state and federal regulations.

 

Core:

1. Provides support to expense report team by reviewing and approving business expense reports for employees according to established company travel policy.
2. Facilitates communication between employees, HR and managers to resolve any discrepancies or errors with submitted employee expenses.
3. Communicates with employees who have submitted expenses outside the prescribed rules and refers them to the travel policy guidelines and allowances.
4. Provides administrative support for the Human Resources department.
5. Responds to and resolves administrative inquiries and questions in support of the assigned department.
6. Assists management and overhead teams with special projects and other ad hoc requests.
7. Ability to communicate clearly and succinctly with all stakeholders. 
8. Assists in identifying opportunities to improve efficiency and technological solutions.
9. Protects operations by keeping company information confidential.
10. Delivers outstanding customer service through timely response and proactive solutions to clients’ needs.
11. Demonstrates BV’s guiding principles in support of the company's strategic goals.
12. Follows all documented policies, Standard Operating Procedures, and Work Instructions applicable to the position and support of BV's quality standards and strategic initiatives.
13. Maintains safe and clean work area by complying with all procedures, rules, and regulations.
14. May be required to work overtime with prior authorization from supervisor.
15. Must be able to meet the physical demands of the job.

 

SUPERVISORY RESPONSIBILITIES: 

This job does not have specific supervisory responsibilities.

 

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education and/or Experience: High school diploma OR General Education Diploma (GED) required with some college preferred; two years of related experience preferred.

 

Certificates, Licenses, Registrations: None required.

 

Language Ability: Ability to write reports, business correspondence, and standard operating procedures. Ability to effectively present information and respond to questions from clients, peers, and technical field staff.

 

Technology Skills: To perform this job successfully, an individual must be proficient in operating a computer, having knowledge of word processing software, spreadsheet software, and project management software.

 

Knowledge, Skills, and Other Abilities:

• Time management skills
• Active listening skills
• Critical thinking skills
• Problem solving skills
• Oral and written communication skills
• Ability to work independently, as well as in a team environment.
• Ability to work in a constant state of alertness and safe manner.
• Ability to successfully work from remote location.
• Ability to meet the physical demands of the job.
• Must have a cell phone and supply your own internet service.

 

PHYSICAL DEM