Executive Assistant

Company Description

At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints.
As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare's hardest challenges and advance what is possible.
Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere. We strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves.
Passionate people who want to make a difference drive our culture. Our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential.
Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let's advance the world of minimally invasive care.

Job Description

Primary Function of Position:

Join us as an Intuitive Ventures Executive Assistant and become a part of our close-knit team with your passion to handle organizational and administrative challenges. This is a unique opportunity to play a pivotal role in supporting our team and partners in their day-to-day activities and contribute to the overall success of our organization. You will be a key liaison within our team, ensuring seamless communication, efficient operations, and strategic alignment. Thereby, you actively contribute to our mission to support outstanding founder teams that are building the next generation Digital Infrastructure and Web3.

Roles & Responsibilities:

• Office Management: Efficiently manage daily office operations, including mail handling, procurement of office supplies, and maintaining a warm, welcoming and organized workspace. Greets external guests and escorts guests to meetings.
• Project Support: Assist in special projects, collaborating across the team to ensure timely and successful project completion. Assist in collecting and presenting data to facilitate informed decision-making. Assist in preparation of high attendance meetings, customer visits, board meetings, tradeshows and education events, i.e. organization of conference rooms, hotels, logistics, events planning, catering, AV equipment, print material etc.
• Calendar and Time Management: Efficiently manage the complex schedules of the investors, optimizing their time and ensuring that important meetings, appointments, and deadlines are well-coordinated.
• Meeting Coordination/Events and offsites: Organize and facilitate meetings, including agenda and presentation preparation and minutes documentation. Help drive actionable outcomes and follow up on action items.
• May schedule candidate interviews and candidate travel as needed.
• Travel and Logistics: Coordinate travel arrangements, itineraries, and accommodations for the team and support with expense management.
• Relationship Building: Help to develop and maintain positive relationships with stakeholders, both internally and externally, fostering collaboration and effective communication and take over tasks in the areas of PR, Marketing and Event Planning.
• Accounting Assistance: Manage PO creation, expense tracking etc. Work in close collaboration with the finance team to ensure accurate financial records.
• Professional Development: Stay current with industry trends and best practices, continuously enhancing your skills.

Qualifications

Skills, Experience, Education, & Training:

• Successfully completed apprenticeship/professional education
• Ability to thrive in a fast-paced, collaborative environment with a high level of integrity, professionalism, and adaptability
• Strong organizational skills with a "hands-on" mentality and meticulous attention to detail
• Great verbal and written communication skills
• Handle sensitive information with the utmost confidentiality and discretion, maintaining trust and integrity in all interactions
• Familiarity with digital-first processes in a “paperless” office
• Proficiency in office producti