Security Event Coordinator needed- Sunnyvale and SF

JOB SUMMARY:  

The Event Coordinator is responsible for directing, organizing and controlling project activities of varying scope and complexities. Supports Senior Operations Events Manager, Talent Development with event management process. Appropriately determines requirements and establishes priorities.

 

Primary Duties / Essential Job Functions

• Processing event requests and corresponding with Amazon customers

• Coordinating and leading planning and walkthrough meetings with customers and vendor partners

• Disseminating information to large audiences, including alerting building occupants and vendors of event-related impacts

• On site coverage and troubleshooting during high impact events to ensure successful event operations

• Organizing and compiling event data metrics

• Creating and maintaining standardized event documents

• Responding to and acting on customer feedback

• Creates and updates documents to track metrics, clarify procedures, provide information, organize team tasks, and others as needs arise

• Supports and maintains good inter-vendor communications between Facilities, Catering, AV, Reception, Janitorial and Engineering as requested

• Assisting in the planning and hosting of the occasional GREF-related event as needed

• Other duties as assigned in support of Amazon Events Coordinator

 

 

ESSENTIAL FUNCTIONS

• The functions listed describe the business purpose of this job.  Specific duties or tasks may vary and be documented separately.  The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.

• All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.

• Employees are held accountable for successful job performance.  Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.

• In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations.  Employees are required to notify superiors upon becoming aware of unsafe working conditions.

• All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures.  In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.

 

MINIMUM QUALIFICATIONS:   

The following are the minimum qualifications which an individual needs in order to successfully perform the duties and responsibilities of this position.  Please note that the minimum qualifications may vary based upon the department size and/or geographic location.

 

Education/Experience:

• Bachelor’s degree (B.A.) from college or university; or a 5 plus years progressively responsible, related event or administrative experience or training; or equivalent combination of education and experience.

• Project management software, SharePoint and Smartsheet experience strongly preferred. 
 

Competencies (as demonstrated through experience, training, and/or testing):

• Knowledge of standard office procedures and practices.

• Proficient in Microsoft 365 applications. 

• Ability to function as an effective team member and handle project management responsibility.

• Ability to adapt as the external environment and organization evolves rapidly.

• Ability to solve practical problems and carry out responsibilities under minimal supervision.

• Ability to communicate clearly and concisely, verbally and in writing.

• Excellent planning and organizing skills.

• Ability to carry out multiple assignments concurrently.

• Strong customer service and results orientation.

• Excellent interpersonal and co