Administrative Assistant I/II/III

Job Summary

Under general supervision, this role provides the highest level of clerical and administrative/secretarial support to a management level(s) and department or staff. Performs general office duties such as: answering and screening telephone calls, making appointments and scheduling meetings, processing mail and faxes, initiating and composing correspondence, collecting, compiling and analyzing information and data, performing higher level calculations and analyses, investigating questionable areas and making administrative decisions, maintaining and updating office supplies, assisting in maintenance of department files, performing data entry and maintaining and updating department informational databases. May process expense reports/invoices, provide budget tracking support, handle confidential records and information and make travel arrangements. Exercises considerable discretion in performance of duties and responsibilities. May provide guidance and assistance to less experienced office support staff. Provides typing and word processing support. Regularly uses computer software such as word processing, spreadsheets, graphics and presentation software.

Successful candidate may report to either the Kitty Hawk, NC or Elizabeth City, NC locations. 

Required Knowledge, Skills, Abilities & Experience

The knowledge, skills, abilities and experience required for entry into this job include the following:

Admin Assistant I - 0 to 2 years of experience

Admin Assistant II - 2 to 3 years of experience 

Admin Assistant III - 5+ years of extensive clerical/administrative experience

Ability to collect, compile and analyze information and data

Strong oral and written communication skills

High level of initiative and ability to exercise judgment and discretion

Strong skills operating computerized and standard office equipment

Excellent skills using word processing, spreadsheet, graphics and presentation software

In depth knowledge and understanding of company policies, practices and procedures

Strong planning and organizational skills

Proficient in use of SAP

Education Requirements

Required degree (equivalency not accepted in lieu of required degree):

High School Graduate , GED

Licenses, Certifications, or Quals Description

Working Conditions

Other Working Conditions

Test Description

This job requires recommended test results from SHL Microsoft Assessment(s) administered online during the employment selection process.

Microsoft Word - This test evaluates a candidate’s ability to perform certain operations in a simulated environment of Microsoft Word, and includes the following topics: Applying Illustrations and Graphics, Applying Page Layout, Creating Content, Creating, Printing, and Saving Documents, Formatting Content, Proofreading Documents and Reviewing, Maintaining, and Securing Documents.  

Microsoft Excel - This test evaluates a candidate's ability to perform certain operations in a simulated environment of MS Excel, and includes the following topics: Applying Formulas and Functions, Creating and Analyzing Data, Formatting Cells, Data, and Content, Managing Workbooks and Worksheets, Presenting Data Visually, and Printing and Views.

Microsoft PowerPoint - This test evaluates a candidate’s ability to perform certain operations in a simulated environment of Microsoft PowerPoint, and includes the following topics: Applying Transitions and Animations, Creating, Managing, and Saving Presentations, Formatting Presentation Content, Reviewing, Collaborating, and Delivering Presentations, and Working with Multimedia Elements, Images, and Illustrations.