Chief of Staff to CEO

About Rescale

Rescale is a leading enterprise software company in cloud computing, modeling & simulation, and applied AI that is transforming how businesses innovate and develop products. As a late-stage startup, we are scaling rapidly, expanding our market presence, and enhancing our product offerings to serve global enterprises. We are looking for a strategic, high-impact Chief of Staff to partner directly with our Founder & CEO to drive efficiency, alignment, and execution across the company.

Role Overview

As the Chief of Staff, you will serve as a force multiplier for the CEO, ensuring seamless execution of strategic initiatives, optimizing cross-functional collaboration, and driving operational excellence. You will act as an extension of the CEO, helping to prioritize, execute, and communicate key business objectives internally and externally. This role is ideal for someone who thrives in fast-paced, high-growth environments and has a deep understanding of enterprise software and scaling SaaS businesses.

Attributes

• High integrity – Trusted confidant, able to handle sensitive information with absolute discretion.

• Executive presence – Comfortable engaging with high-status individuals, including board members, investors, and Fortune 500 executives.

• Personable and kind – Builds strong relationships across all levels of the organization.

• Intrinsic motivation – Operates with urgency and ownership, seeking to drive impact without needing external validation.

• Resilient and adaptable – Willing to work long hours when required and pivot quickly based on company needs.

• No task too small – Willing to do everything from high-stakes strategic work to administrative tasks if needed.

• Tech-savvy and process-oriented – Capable of leveraging automation and productivity tools to drive efficiency.

• Humble and accountable – Embraces feedback, takes responsibility, and continuously seeks growth.

Key Responsibilities

Strategic & Operational Leadership

• Act as a trusted advisor and thought partner to the CEO, providing leverage across strategic priorities.

• Lead and execute special projects that drive company growth, efficiency, and scalability.

• Partner with the executive team to ensure alignment on strategic initiatives, board-level priorities, and investor communications.

• Prepare and refine presentations, analyses, and reports for board meetings, investor updates, and executive offsites.

Internal Operations

• Run the weekly executive staff meeting, ensuring an effective agenda, tracking action items, and driving accountability.

• Support CEO’s engagement in functional meetings, ensuring the right level of participation and visibility.

• Manage the operational cadence of the CEO and executive team, including strategic planning cycles.

• Maximize productivity through efficient scheduling and communications (meeting pre-reads, structured agendas, etc.).

Automation & Efficiency

• Leverage the latest automation tools (e.g., Zapier, AI-driven workflows) to improve productivity.

• Develop scalable systems for contacts management, investor tracking, and internal communications.

• Support the automation of expenses and reporting, minimizing manual administrative work.

Administrative Support

• Track meetings, take notes, and follow up on action items to ensure seamless execution.

• Handle manual tasks when necessary, including checking and transcribing business cards if automation is not feasible.

• Manage CEO expenses, ensuring proper documentation and compliance.

Execution & Cross-Functional Alignment

• Drive CEO-level priorities, ensuring initiatives are moving forward with accountability.

• Coordinate with Finance, Product, Engineering, Sales, Marketing, and Customer Success teams to streamline decision-making and execution.

• Own weekly / monthly / quarterly business reviews and annual strategic planning processes, tracking KPIs and ensuring leader