If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account.

Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life.

Department:

GG_Financial Services: Payroll

Salary Range Minimum:

$21.59

Salary Range Maximum:

$32.88

Closing Date:

05/12/2025

Job Details:

Processes basic and semi-complex accounting including, but not limited to, gathering data related to employee payroll and time worked, entering and adjusting employee earnings and deductions, review withholding, preparing reports, review and process invoices, audit credit card bills, answer supplier inquiries, and process and distribute supplier payments. May perform basic and semi-complex calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounting and payroll records. Masters all applicable software, organizational processes and procedures.

Positions allocated to this classification report to a designated supervisor or coordinator and work under general supervision commensurate with the level of knowledge and experience. Work in this class is distinguished from higher classes by its application of recurring accounting duties and limited supervisory responsibilities, and from lower classes by more varied and complex duties, innovation, and support of multiple functions.

*May fill multiple positions
*May underfill or overfill depending on experience

Job Description:

SUMMARY

Processes basic and semi-complex accounting including, but not limited to, gathering data related to employee payroll and time worked, entering and adjusting employee earnings and deductions, review withholding, preparing reports, review and process invoices, audit credit card bills, answer supplier inquiries, and process and distribute supplier payments.  May perform basic and semi-complex calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounting and payroll records.  Masters all applicable software, organizational processes and procedures.  May be expected, through on-the-job training, to progress to the Payroll and Payables Specialist, Senior level.

Positions allocated to this classification report to a designated supervisor or coordinator and work under general supervision commensurate with the level of knowledge and experience.  Work in this class is distinguished from higher classes by its application of recurring accounting duties and limited supervisory responsibilities, and from lower classes by more varied and complex duties, innovation, and support of multiple functions.

EXAMPLES OF WORK**

** This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.

ESSENTIAL JOB FUNCTIONS

Depending on area of assignment:

Process bi-weekly payroll for all employees.  Process monthly payroll for all retirees.

Manage tax and withholding records and deductions for all federal, state, local, or other corporate taxes that affect payroll.

Answer questions regarding paychecks, withholding tax issues, or earnings adjustments from employees and help troubleshoot possible pay issues.

Follow and calculate outside wage garnishment requests or judgments when required.

Calculates and prepares routine and semi-complex checks for payments of invoices, utilities, taxes and other payments.

Complies with organizational, Federal and state policies, procedures and regulations.

Respond to external suppliers and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, verifying payment records, and reconciling payment issues.

Research information to provide accurate and timely solutions to internal clients and suppliers.

Verify the accuracy of vendor invoices and confirm that the correct account codes are used.

Generate payment to vendors on a routine schedule and match the payment with backup for review by the financial manager.

Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accur