Position Title:

Strategic Programs Manager, Office of the Provost

Position Type:

Regular

Hiring Range:

$41.06 - $49.27 / hour; Compensation will be based on education, experience, skills relevant to the role and internal equity.

Pay Frequency:

Hourly

POSITION PURPOSE

The Strategic Programs Manager provides high-level and direct programmatic support to the Provost’s leadership team & their strategic external partners. This role supports cross-organizational initiatives related to new academic and operational developments.

This role requires a level of professionalism consistent with the stature of a position supporting the chief academic officer within the University.

This is a 0.5 FTE, benefits-eligible position, scheduled to work about 20 hours a week.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Support for University and Strategic Partner Leadership (70%)

• Provide high level programmatic support, utilizing tact, diplomacy, discretion, and confidentiality as required on a variety of complex and sensitive issues.

• Conduct research, including gathering and analyzing source and background materials; consult with various University personnel to gather institutional data; develop summaries and briefings of data as required.

• Prepare and maintain data, records and documents associated with meetings, as assigned by the Leadership Team and Community Partners as well as confidential documents.

• Manage special projects on behalf of University leadership & strategic partners expedite the successful and timely implementation of initiatives and emerging programs.

• Develop the lifecycle of special projects on behalf of University leadership, from initial concept through to implementation and post-launch evaluation.

• Develop comprehensive project documentation, including timelines, schedules, and resource maps.

• Consult, interact, and collaborate with faculty, other internal/external staff, and/or consultants regarding high priority projects.

• Manage busy and constantly changing calendars of meetings, events, and travel of the Leadership Team and Community Partners.

• Coordinate meetings, communications, and follow-up actions across University and external partner teams.

• Oversee strategic communication plans (linked to specific audiences, channels, and timelines) and identify new channels to improve resource sharing

• Demonstrate initiative to generate a daily schedule and work flow, the PM will represent the Provost’s Office in relationships 

• between academic, operational, and external partner stakeholders.

• Support the work of search committees, including committee meeting coordination, candidate communication, logistics of campus interviews, etc.

• Draft routine correspondence and presentation materials.

• Manage documents and electronic file sharing systems.

Planning and Support of Provost’s Leadership Team Meetings and Significant University Events (30%)

• Develop drafts of agenda and meetings minutes. Distribute materials to participants for meetings convened by the Provost’s Leadership Team and Community Partners .

• Plan, manage, and oversee scheduling and logistics for meetings hosted by the Provost’s Leadership Team. These include extensive committee meetings with community partners, senior administrative leaders, faculty, and staff.

• Provide staffing support to University committees as assigned. 

• Develops timelines and coordinates the logistical planning and implementation of key events, including working with campus catering, Media Services, and Facilities, and other campus support units as necessary to execute events.

Other duties as assigned

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment and to promote and contribute to an inclusive and respectful workplace. 

Knowledge

• Underst