Executive Assistant/Personal Assistant

Job Type Full-time Description

About Halcyon Home

Halcyon Home is dedicated to providing exceptional care and support to our clients and their families. We are seeking a highly organized and adaptable Executive Assistant/Personal Assistant to support our C-suite executives, particularly the CEO, ensuring seamless day-to-day operations both professionally and personally.

Job Summary

The Executive Assistant/Personal Assistant will serve as the hub of the operations team, ensuring smooth coordination between leadership, staff, and external stakeholders. This role requires exceptional organizational skills, a proactive mindset, and the ability to manage multiple priorities in a fast-paced environment. Additionally, the Executive Assistant will act as the point of contact during the CEO’s absence, ensuring that key matters are addressed efficiently.

Key Responsibilities

• Executive Support:
  • Manage schedules, calendars, and appointments for C-suite executives.
  • Prepare agendas, reports, and documents for meetings.
  • Provide strategic counsel and administrative support to leadership.
  • Act as the primary point of contact during the CEO’s absence, addressing inquiries and ensuring critical matters are handled.
  • Coordinate travel arrangements, accommodations, and itineraries.
  • Process credit card statements and expense reports.
  • Complete professional presentations for internal and external use.
• Operations & Office Management:
  • Serve as the central point of contact for the operations team, ensuring seamless communication and coordination.
  • Order and manage office supplies and vendor relationships.
  • Assist with event planning and coordination for company events.
  • Oversee social media presence and support marketing efforts as needed.
  • Serve as a primary point of contact for Medicare-related communication.
  • Send out monthly birthday and anniversary cards to employees.
• Personal Assistance to the CEO:
  • Handle personal and family-related tasks to ensure smooth day-to-day operations.
  • Assist in managing household schedules, appointments, and arrangements.

Why Join Halcyon Home?

• Be at the heart of operations and play a key role in the success of the organization.
• A supportive and collaborative work environment.
• Opportunities for professional growth and development.
• The chance to make a meaningful impact by supporting a mission-driven organization.

If you’re a proactive and resourceful professional looking for a dynamic role, we’d love to hear from you!

Apply today and become a valued member of the Halcyon Home team.

Requirements

Qualifications & Skills

• Previous experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
• Strong organizational and time-management skills with the ability to multitask.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office, Google Suite, and social media platforms.
• Experience with Medicare communication and compliance (preferred).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive, solution-oriented mindset with the ability to anticipate needs.
• Flexibility to adapt to dynamic work environments and changing priorities.

Salary Description $60,000-$80,000 per year