Specialty Lending Accounting Administrator

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JOB FUNCTION / SUMMARY:

The primary responsibility of the Specialized Lending position is to accurately set up the deal and facility structures on participations, syndications, letter of credits, and new market tax credit loans.  Other duties include processing and creating notices for other financial institutions, maintenance the accounts, balance financials, creating spreadsheets, indexing imaged loan documents, and extensive communication with the Loan Officer, Lending Assistants, and other financial institutions.  This includes managing deals where the Bank is a participant or the lead agent.  Balances and ensures data is accurate for internal and external reporting and customer satisfaction.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Assists in the training of all new employees.
• Validates and approves outgoing wires.
• Validates and signs general ledger tickets.
• Researches and resolves in depth balancing discrepancies with participating bank.
• Monitors the daily workflow and keeps management informed of any problems or potential problems related to workflow.
• Prepares and analyzes all specialized loan packages for completion and accuracy.
• Supports closing and funding activities; processes funding requests in accordance with the loan agreement; performs due diligence to ensure funding is within guidelines and availability is sufficient.
• Sets-up deal and facility structures on participations, syndications, letter of credits, and new market tax credit loans.
• Establishes and on-boards borrowers, guarantors, facilities, fees, and loan conversions in accordance to the credit agency agreement or pursuant to internal processes, procedures, or requests from the lead banks.
• Transacts rollovers, conversions, rate changes, extensions, and modifications in accordance with the credit agency agreement, agent bank, and/or customer instructions.
• Prepares timely notifications to member banks for pro-rata share of the funding; ensures receipt of member bank funds; remits customer funds as instructed.
• Posts payments due and/or received from the borrower or agent bank.
• Researches and clears outstanding reconciliation items.
• Ensures all existing critical issues pertaining to the administration form are addressed prior to or at loan closing.
• Develops and maintains a strong, interactive, and effective partnership with Relationship Managers and associates.
• Assigns appropriate loan and credit portfolio codes applicable to customer, loan type, purpose, collateral, etc.
• Reviews delinquency reports and follows-up with lead banks and/or RM s for payments due.
• Researches, resolves, and responds to customer/partner questions, issues and complaints in a timely manner.
• Processes Letter of Credit transactions and assists with researching and resolving related issues.
• Provides payoff quotes/letters to on participations, syndications, and New Market Tax Credit Loans.
• Escalates critical issues to management, the Business Line, and/or administrative personnel.
• Identifies and/or recommends process change efficiencies to improve current departmental processes/procedures.

SUPERVISORY RESPONSIBILITIES:

None

MINIMUM REQUIRED EDUCATION, EXPERIENCE & KNOWLEDGE:

• High School Diploma or GED, Associate’s Degree or Vocational Certification highly preferred
• 3+ years of Loan Operations/Operations experience
• 2+ years of syndication and participation processing experience
• Excellent knowledge of commercial loans and commercial documentation
• No certification, licensure, or registrations are required to successfully apply for this job; however, the following certifications from Hancock Bank’s Computer Based Training (CBT) are required, if applicable, once in this position: Certification in Banking Regulations (Reg. B, Reg. CC, Reg. O, Reg. Z); Certification in HMDA; Compliance  Certification in CRA, RESPA, RMR Regulations
• Strong verbal and written communication skills
• Ability to multitask and work in a high pressure environment
• Proficient operation of Microsoft Office Products such as Word, Excel, Access, and PowerPoint
• Excellent verbal and written communic