Medical Training Program Manager

The Gynecology and Obstetrics Department is seeking a Medical Training Program Manager who will work in conjunction with the Program Director and will share in the implementation and compliance of all aspects of the management and administration of the residency program in the department under the direct oversight of the Program Director. This role performs duties including but not limited to the administration and management of the program as well as planning and coordinating academic, operational, and financial activities of the residency program; assist in the development, implementation and ongoing compliance with the program’s goals and objectives, monitor and bring to attention any changes in national requirements, and provide sound guidance and advice regarding significant residency program issues.

Total number of residents = 36

Specific Duties & Responsibilities

• Provide management assistance to Program Director, Assistant/Associate Program Director, other faculty, residents, & other departmental staff by contributing clarification of organizational and departmental policies, standards, operational procedures, and guidelines.
• Provide leadership and guidance in conjunction with the Director for the overall operation of the Residency Program.
• Must maintain a current and fluent knowledge of current rules, regulations and institutional resident training and compliance requirements.
• Ensure program compliance with the ACGME Residency Review Committee and the requirements for institutional, core and program requirements, American Board of OB/GYN, NRMP, Institutional and other regulatory requirements in order to ensure continued program accreditation.
• Organizes Internal Review with the institution’s GME office.
• Prepares documentation and facilitation for site visits when applicable.
• Maintains database to ensure appropriate certifications and licensures are maintained and not expired.
• Participate in the acquisition, reporting and input of Milestone data to the ACGME.
• Oversee the ACGME faculty and resident surveys, assure compliance in completion and report to the Program Evaluation Committee (PEC).
• Updates all scholarly activity of residents and faculty and inputs into ADS.
• Represent the department on required hospital/institutional/national committees at the discretion of the Director of the Department and/or Residency Program Director.
• Responsible for downloading, screening and, together with Program Director, selecting resident applications from ERAS program. Total applicants to program (2019) = 855; 90applicants selected for interviews annually.
• Participate in the creation, design and publishing of all recruitment/marketing material sent to prospective residents.
• Responsible for implementing all aspects of the residency interview, ranking process and post-match activities including:
• Recruiting faculty interviewers
• Preparation of application materials
• Ordering catering
• Scheduling interviews
• Disseminating information to applicants concerning schedule, hotels and travel.

• Prepare and oversees the submission of the resident applicant rank order list and assuring accuracy on NRMP site.
• Planning and implementing two weeklong new resident orientation including:
• Prep of all orientation materials
• Coordinating speakers
• Organizing the annual Intern Dinner
• Assist in the management of program operational activities.
• Ensure that educational goals and objectives are defined, disseminated and met as directed by the academic curriculum.
• Update and maintain program website.

Plan and oversee all aspects of Chief resident graduation ceremony 

• Banquet planning.
• Revenue collection.
• Invitations.
• Gifts and awards.
• Providing Medical Staff Office with name and appropriate degrees for graduation certificates.
• Administer the online evaluation system, data entry and system maintenance.

Coordinate the evaluation process in New Innovations.

• Faculty evaluation.
• Program evaluation.
• Rotation evaluation by residents.
• Resident evaluation by faculty.
• Advanced practitioner of residents.
• Patient evaluation of residents (future goal).
• Procedural/surgical evaluations.
• Maintain resident files of evaluations, competencies, in-service training examinations, letters, etc.
• Create and distribute materials for semi-annual evaluations of residents by faculty mentors and track progress.

ACGME Case log tracking

• Coordinate the collection, compilation and retention of numbers and types of operative procedures performed by each resident.
• Prepare monthly updates of resident c