Payroll Specialist

JOB SUMMARY

The Payroll Specialist is responsible for the accurate and timely processing of payroll, ensuring compliance with tax laws, and maintaining accurate employee records for approximately 340 employees using the Paycom payroll system, and 12 employees using TriNet.

Hybrid – 2 days a week in-office. Must live within 60 miles of our headquarters in Tampa, FL.

ESSENTIAL FUNCTIONS

• Accurate and timely payroll processing, biweekly and semi monthly
• Responsible for the overall maintenance of the Paycom payroll system
• Completes the onboarding process in Paycom for new/rehires
• Enter benefit deductions and garnishments
• Run payroll reports each pay day
• Audit and correct payroll and benefit information prior to transmission
• Investigate and resolve discrepancies in payroll and benefits deductions
• Audit insurance premium billings
• Process employment verifications
• Maintain employee personnel files – both paper and electronic copies
• First-level support for both managers and employees regarding payroll and timecards
• Offboarding of employees
• Updating any pay or job titles for employees on Paycom
• Setting up new states
• Maintaining company documents on Paycom
• Managing the Bravo Points Program
• Compiling I-9 files
• Sending out performance reviews and follow up reminders to staff
• Sending out all policy updates and track to ensure employees complete
• Must be able to work immediately after any catastrophic weather event, potentially relocating to a non-affected area in order to have internet access, company expensed

Other duties as assigned

REQUIRED SKILLS & EXPERIENCE

• Ability to organize, multitask, and prioritize in a deadline-driven environment
• Attention to detail, thoroughness, and accuracy are a must

• Must be able to maintain employee confidentiality and protect payroll operations by keeping all information confidential
• Excellent written and verbal communication skills
• Ability to deliver exceptional internal customer service
• Ability to build strong working relationships will all levels of the organization

• Working knowledge of Excel - ability to create basic formulas, build and maintain spreadsheets, create ad-hoc reports
• Able to calculate manual checks, hours worked, overtime, and other payroll calculations.

• Understand and apply company polices fairly with regards to payroll, time and attendance, benefits administration, and paid time off
• Ability to research payroll and benefits administration issues and clearly present findings to management for review
• Commitment to payroll best practices and regulations

EDUCATION & TRAINING

• AS degree required/BS degree preferred

EXPERIENCE

• 3– 4 years of payroll processing experience with Paycom required

LICENSES OR CERTIFICATIONS

• Progress toward CPP or FPP preferred

HYBRID WORKING & COLLABORATION WEEKS

To foster HCI’s commitment to creating a collaborative work environment, hybrid workers will be required to report to a central office location for one week every quarter for collaboration, team building, and educational exercises. Attendance during collaboration weeks is a vital component of our team culture, and therefore mandatory unless exceptions are approved thro