Senior Business Administrator, Academic Enrichment Center

PAY GRADE: 32E

CONTEXT OF THE JOB:

Under the general direction of the Vice Provost for Undergraduate Education and Dean of the Honors College, the Senior Business Administrator is responsible for the direction of the overall financial and administrative operations and supports the mission and goals of the office of the Vice Provost and Dean, which includes several units focused on undergraduate student success from their first year through graduation (University Studies program (UST), the Academic Coaching and Tutoring center (ACT), the First Year Experience initiative (FYE), UD Scholars, the Undergraduate Research Program (URP), the Office of National Fellowship (ONF), and the Honors College). The Senior Business Administrator interacts and serves as liaison with all reporting units, University administrators, vendors, other affiliated partners, and government agencies to exchange information and/or solve problems and other issues, and to advance the objectives of the University. The person in this position will also work closely with the Office of the Provost and the Budget Office to ensure alignment in fiscal policies and practices.

MAJOR RESPONSIBILITIES:

• Advises and assists the Vice Provost for Undergraduate Education and Dean of the Honors College on all fiscal, human resource, space, and procurement matters.
• Manages daily financial operations of the University Studies program, the Academic Coaching and Tutoring center, the First Year Experience initiative, UD Scholars, the Undergraduate Research Program, the Office of National Fellowship, the Center for Health Professions Studies, the Honors College, and sponsored programs such as TRIO. Prepares and administers, in consultation with the Dean and Senior Advisor, accounts and budgetary matters related to personnel appointments and salary increases. Includes monitoring expenditures, performing analyses, providing projections, and processing requisitions including:
  • Oversees self-supporting, basic budget, endowment, and discretionary budgets in coordination with office staff.
  • Develop financial models for short- and long-term forecasting and to analyze and interpret financial projections for the office and evaluate various planning scenarios as well as prepare and interpret financial reports for the Vice Provost and Dean. Manages annual BTA and year-end budget reconciliations.

• Develops, prepares, and administers budgets and financial reports for accounts including general appropriations, endowments, and other funds; provides regular reports of accounts to the Vice Provost and Dean, and the Senior Advisor.
• Responsible for obligations and expenditures for the budget; prepares and provides monthly reports, analysis, and budget projections about revenue and estimated expenses to the Interim Vice Provost and Dean, and the Senior Advisor. Makes recommendations regarding potential modifications.

• • Participates in audits of departmental operating, self-supporting, discretionary funds, and externally sponsored budgets.
  • Participates in the development, funding, and implementation of special initiatives and projects.
  • Actively manages summer program budgets, staffing, scholarship funds, and research stipends for participating students.
  • Represents the Office of the Vice Provost of Undergraduate Education and the Dean of the Honors College on business affairs; works closely with the Senior Advisor regarding financial monitoring.
• Provides accurate and consistent reports for the dean, directors, and other internal and external constituents as well as supporting the business services in all departments.
• Prepares and presents materials to summarize and justify unit/program budget requests, including data gathering/reporting and trend analyses in connection with budgetary formulation and administration.

• Assists the Vice Provost of Undergraduate Education and Dean of the Honors College on operational and administrative matters; reviews, interprets, recommends, and/or implements financial policies; identifies and resolves issues regarding administrative and fiscal matters; develops systems to monitor academic and administrative deadlines; regularly evaluates College administrative systems and services.
• Ensures accurate, compliant and efficient management of the College Procurement activities, including Concur and UD Exchange workflow processes and transactions.
• Ensures proper implementation of policies and procedures in the areas of finance and operations to ensure adherence to Federal and University policies. Interprets and provides guidance regarding University policies and procedures for the Vice Provost and Dean, and office staff.