Director of Health Contracts, Office of the Agency Chief Contracting Officer

Job Description

***TO BE CONSIDERED, ALL APPLICANTS MUST BE PERMANENT IN THE CIVIL SERVICE TITLE OF- ADMINISTRATIVE PROCUREMENT ANALYST OR ANY OF THE FOLLOWING COMPARABLE TITLES: ADMINISTRATIVE CONTRACT SPECIALIST OR ADMINISTRATIVE STAFF ANALYST

The Finance Division at DOHMH has central responsibility and authority for all the finance, contracting, procurement, payroll, and revenue functions of the agency. Finance helps to ensure that programs and operations have the information, analysis, funding, and capacity to deliver critical services effectively and meet DOHMH's public health and racial equity objectives. Finance is organized into five bureaus, each led by an Assistant Commissioner: Bureau of the Agency Chief Contracting Officer; Bureau of Budget; Bureau of the Controller; Bureau of Finance Administration and Planning; and Bureau of Revenue.

The Director of Health Contracts will oversee a team of six Procurement Coordinators responsible for processing non-competitive contracts for the agency's health division. This position is critical to ensuring procurement actions are executed accurately, efficiently and in full compliance with the city's procurement rules and regulations.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:
As the Director of Health contracts, duties will include, but not be limited to the following: Supervise a staff of Procurement Coordinators.
- Provide guidance, training, and support to staff.
- Train staff in all duties related to their work; ensure that staff complete all required DOHMH trainings, and that staff complete relevant procurement trainings.
- Assign contract actions to staff and monitor staff performance and work progress.
- Review completed information, including integrity information, award documents, procurement forms, and supporting documents for approval.
- Manage staff Contract Portfolio. Ensure timely completion of assignments and prioritization of high priority actions.
- Meet with divisions about planned procurements, solving procurement problems and developing strategies for the timely processing of the portfolio.
- Provide advice and guidance to programs on the administration of procurements.
- Liaise with Office of General Counsel to ensure that contracts awards are reviewed and approved in a timely manner.
- Liaise with external agencies such as DCAS/OCP, FISA, DOITT, Comptroller's Office, MOCS, SBS, and OMB.
- Draft and prepare memos, respond to oversight agency inquiries; and ensure that responses to oversight agencies are prioritized.
- Work with staff to schedule contract public hearings and ensure that notices are published in the City Record and elected officials are notified prior to all public hearings.
- Utilize Agency and Citywide systems in the processing and approval of procurement actions.
- Attend office meetings including program bureau meetings, represent AACCO and DACCO at key meetings with senior officials within the agency. Ensure compliance with the PPB Rules, NYC Charter and other regulations.
- Participate in staff recruitment activities, including drafting job descriptions, interviewing candidates, and recommending candidates.
- Conduct employee performance evaluations on an annual basis and interim basis as necessary.
- Assist with special projects as assigned.

Why you should work for us:
- Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
- Benefits: City employees are entitled to unmatched benefits such as:
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
o a public sector defined benefit pension plan with steady monthly payments in retirement.
o a tax-deferred savings program and
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
- Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, reg