26-96; Student Services Program Assistant I; 1.0 FTE; Student Services; Probationary

Job Title:                Student Services Program Assistant
Assignment:           District Office/ Student Services
Reports To:            Director of Student Services 
Evaluated By:        Director of Student Services 
FLSA Status:          Non-Exempt
Salary:                    $24.25-$30.11 (2025-26 salary schedule; 2026-27 salary schedule to be determined)
 

JOB SUMMARY

This position provides full spectrum administrative support to the Director of Student Services including matters of a confidential nature. Manages daily operations of the Student Services Department, including, but not limited to answering frequent questions, maintaining Director's calendar, and preparing regular district and state reports under supervisor direction.
 

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without a reasonable accommodation.

1. Assists the Director/Administrator in coordination of the Inter-district transfer process, ensuring school/district compliance with state statutes, district and board policies; including processing applications and resolving enrollment and residency questions and issues for district staff, parents/guardians and other districts as necessary.
2. Coordinates and oversees processes to prepare regular and accurate reports for submission to ODE and federal agencies, meeting all required deadlines and recording revenue as appropriate. Reports include Child Find, June & December CENSUS, Private School Collection, Restraint & Seclusion, High Cost Disability, Post School Outcome Exit & Follow-up, and Coordinated EIS, Procedural Compliance Review and other ODE reporting as needed.
3. Reviews all Special Education Individual Education Plan paperwork provided by Special Education Staff and agency service providers. Directs special education staff with training and coordination of special education compliance and monitoring activities to ensure compliance in all SPR&I checkpoints, state statutes, district and board policies.
4. Coordinates and manages records for third parties, including Office of Civil Rights, ODE, investigations and litigation as related to Student Services.
5. Maintains and secures highly confidential student records and inquires.
6. Maintains and prepares accurate and current student records, files, and student information databases, including coordination and correspondence with other districts and outside agencies as necessary.
7. Serves as initial contact person and liaison between the Student Services Director and district/building personnel, parents/guardians, students and the general public.
8. Coordinates Community Based Instruction tutors and related processes, including tracking of student participation, tutor timesheets, and assisting schools in compliance of district procedures.
9. While working collaboratively with others, implements decisions and provides guidance within ASD established policies and procedures to district/building personnel, parents, students and the general public.
10. Provides administrative assistance to the Director/Administrator, including   calendar management, preparing correspondence, taking minutes, and arranging travel, and other tasks as necessary.
11. Assists Director/Administrator in district level project and processes.
12. Assists in development and reporting on program budget.
13. Processes department purchases, including purchase requisitions/orders, assuring proper approvals, coding and maintaining/tracking of Special Education staff discretionary spending.
14. Researches, creates, inputs, formats, organizes relevant data as needed or requested and prepares in a usable format.
15. Maintains accurate office records including documents and forms used by program, filing, copying, creating manuals, and mailing information.
16. Professionally represents the school and the District in interactions with parents, community, staff, and students and resolves conflict in a professional manner.
17. Works collaboratively with District and building administrators and other department staff to provide reliable service to customers.
18. Works collaboratively with outside Districts and Agency Service Providers for training, service coordination, and reporting.
19. Provide impeccable cust