Administrative Assistant

Why Suncrest

At Brighton/Suncrest Hospice our goal is to change the expectation of hospice care in your area by providing exceptional care and service to our patients.  This is achieved by allocating the resources to increase our staff to patient ratios, thereby increasing clinical visits while lowering clinician caseloads. We are proud to be a Community Health Accreditation Partner (CHAP) certified hospice. If you have a commitment to providing the highest quality of care to patients and their families, we would like to hear from you!

Benefits

• Actual Work/Life Balance
• Competitive Pay
• Benefits Package including Medical, Dental, and Vision insurance
• Paid Time Off
• 401k plan with employer match and 100% vesting after 90 days of employment
• A culture with an emphasis on appreciating and valuing the team member
• The opportunity to be part of a rapidly growing national company, with possible position upgrades

Details

The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office. This role supports managers and employees through a variety of tasks related to organization and communication, and is responsible for confidential and time-sensitive material. Chaplain is responsible for the provision of spiritual care services to patients, families and/or caregivers of Brighton | Suncrest, either directly or through coordination of care with other spiritual counselors.

ESSENTIAL JOB FUNCTIONS/RESPONSIBILTIES

Answer and direct phone calls and emails in a professional manner

Greet visitors and assist them with inquiries

Receive, sort, and distribute incoming mail; prepare and send outgoing mail and packages

Maintain conference rooms and visitor office scheduling

Maintain a clean, organized, and well-stocked office environment, including break areas and conference rooms

Maintain filing systems, both electronic and physical

Prepare and modify documents including correspondence, reports, drafts, memos, and emails

Assist the preparation of reports when needed

Order offices supplies

Monitor and restock office snacks and beverages

Assist with office lunches and events

Provide a welcoming and well-maintained environment for employees and visitors

Water and care for office plants to maintain a pleasant and welcoming environment

Maintain contact lists and databases

Book travel arrangement when needed

Handle sensitive information in a confidential manner

Provide general support to staff and management.

Accepts and performs other related duties and responsibilities as required or delegated by the Office Manager and Legal Team.

Qualifications

• Demonstrates excellent verbal and written communication.
• Able to speak, read, and write English fluently.
• Strong attention to detail and problem-solving ability.
• Time management, planning and organizational skills, and promptness to follow requests.
• Ability to multitask and prioritize daily workload.
• Strong customer services aptitude; able to build and maintain rapport.
• Dependable, flexible, and able to work independently or as part of a team.
• Ethical and professional conduct, able to handle sensitive and proprietary information with discretion and confidentiality.
• Willingness to learn and take initiative
• Alignment with Company’s mission, vision, and values.
• High school diploma or equivalent required; some college coursework preferred
• Previous administrative or customer service experience is a plus but not required
• Basic proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
• Friendly, professional demeanor and a team-player attitude
• Must be a licensed driver with an automobile that is insured in accordance with state or organization requirements and is in good working order