Administrative Assistant, Sales Leadership - Endo

Additional Location(s): US-MA-Marlborough

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.                

 

 

About the role

Boston Scientific is seeking an experienced Administrative Assistant to provide support to the VP of Sales and Senior Sales Leadership Team

This role provides high level administrative and project management support, including meeting and calendar management, creation of presentations and communications in addition to other administrative projects and tasks.  The work will cover a diverse scope of activities. A successful candidate will be self-motivated, work with limited supervision, preserve confidentiality, have excellent interpersonal skills and ability to foster professional relationships across the organization.

 

Administrative tasks

• Individual outlook calendar management as requested (VPs and AVPs).
• Track and follow-up on action items and commitments
• Prepare reports and PowerPoint presentations.
• Organizes Sales department calendar. Consult with other admins/departments for collaboration and sharing.
• Prepare expense reports, purchase orders, and ordering/shipping of items.
• Additional miscellaneous administrative tasks to support the Executive Sales Organization.

 

Travel and Meeting Administration

• Travel planning for VPs and AVPs regularly. Support Director of Sales (DOS) travel planning occasionally.

• Assist with travel and itinerary for key meetings: Schedule meetings, draft agenda, develop, compile and distribute meeting materials and draft key communications related to meetings.
• Collaborate with the Events team to represent needs of VPs, AVPs and DOS within larger events.
• Implement meetings and small (<10 people) events such as off-site meetings, business luncheons, client dinners. This includes identifying and booking hotel rooms, meeting space, A/V, meals, and potential team activities. May require researching new locations with which you are unfamiliar.
• Onsite meeting assistance (involving domestic out of state travel estimated four times annually for 2-3 days for VPs and AVPs.

 

Virtual meeting support

• Schedule, coordinate and attend meetings with VPs and AVPs as requested. Responsibilities include; managing slides, ensuring conference AV support is set up and recorded, taking notes, and post meeting follow-up.
• As requested by VPs and AVPs, fully manage select recurring calls including collecting input on agenda/topic, collecting requests from other functions/stakeholders, proactively suggesting agenda, meeting minutes, collection of action items and follow-up.

 

Working Environment

• Ideal candidate will be in Marlborough, MA 3 days a week, and have flexibility to be onsite additional days as requested (with advance notice).
• Onsite meeting assistance (involving domestic out of state travel estimated four times annually for 2-3 days for VPs and AVPs.

 

Skills/Experience

• Function well in a high paced, at times stressful, environment.
• Extremely proficient with Word, Outlook, Teams, and PowerPoint. Familiar with Excel and OneNote.
• Excellent time management and follow-thru.

 

Qualifications

• High school diploma, min 5+ years’ experience in admin for multiple leaders.

Requisition ID: 582871

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.

 

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!

 

At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps u