Administrative Assistant

EquipmentShare is Hiring an Administrative Assistant

 

EquipmentShare is searching for an Administrative Assistant for the industrial and upfitting center in Moberly, Mo., to support the manufacturing management team with high level administrative support. 

EquipmentShare is seeking an Administrative Assistant responsible for providing high level administrative support to the manufacturing management team within the workplace, taking calls, scheduling meetings, managing management requests and other office duties.  They may also oversee office functions and supervise additional employees. 

Primary Responsibilities for an Administrative Assistant

• Provide administrative support to our Manufacturing management team
• Screen incoming phone calls, taking messages when appropriate
• Make travel arrangements
• Draft internal and external correspondence
• Submit expense reports
• Take notes during meetings
• Assist with other clerical tasks as needed, including data entry
• Provide administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the management team’s behalf
• Maintain comprehensive and accurate records 
• Perform minor accounting duties 
• Organize meetings, including scheduling, sending reminders and organizing catering when necessary
• Keep the managers’ calendars, including making and prioritizing appointments
• Conserve the management team’s time by reading, researching and routing correspondence; draft letters and documents; collect and analyze information; and initiate telecommunications
• Maintain management’s appointment schedules by planning and scheduling meetings, conferences, teleconferences and travel
• Represent the management team by attending meetings in their absence and speaking for the them as requested
• Provide historical reference by developing and utilizing filing and retrieval systems and record meeting discussions
• Maintain office supplies inventory by checking stock to determine inventory level; anticipate needed supplies; evaluate new office products; place and expedite orders for supplies; and verify receipt of supplies

Why We’re a Better Place to Work for an Administrative Assistant

• Competitive salary
• Medical, Dental and Vision coverage for full-time employees
• 401(k) and company match
• Generous paid time off (PTO) plus company paid holidays
• Stocked breakroom and full kitchen, chef prepared meals daily (breakfast and lunch)
• State of the art onsite gym (Corporate HQ) with instructor led-courses/Gym stipend for remote employees
• Seasonal and year round wellness challenges
• Company sponsored events (annual family gatherings, happy hours and more)
• Volunteering and local charity initiatives that help you nurture and grow the communities you call home. Employees receive 16 hours of paid volunteer time per year
• Opportunities for career and professional development with conferences, events, seminars and continued education

About You 

Our mission to change an entire industry is not easily achieved, so we only hire people who are inspired by the goal and up for the challenge. In turn, our employees have every opportunity to grow with us, achieve personal and professional success and enjoy making a tangible difference in an industry that’s long been resistant to change. 

Skills & Qualifications for an Administrative Assistant 

• High school diploma or GED certificate
• Bachelor's degree preferred, but not required 
• Prior experience in a secretarial or administrative support role required (3-5 years preferred)
• Basic computer skills
• Attention to detail
• Ability to travel, if required
• Time management and ability to meet deadlines
• Verbal and written communication skills
• Strong organizational skills and ability to multitask  
• Problem-solving and decision-making skills
• Proactivity and self-direction

EquipmentShare is committed to a diverse and inclusive workplace. EquipmentShare is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

At EquipmentShare, it’s more than just a job — it’s a calling. Apply today.