Executive Assistant to the COO, Atlantic Music Group

Job Description:

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses: 

● Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future. 

● Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans. 

● Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises. 

WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences. 

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent. 

Job Title: Executive Assistant to the Chief Operating Officer, Atlantic Music Group

A little bit about our team:

Here at Atlantic Music Group, we live and breathe music, and we're looking for a dynamic Executive Assistant to support our Chief Operating Officer in driving our vision forward.

Your role:

As the Executive Assistant to the COO, you will support a key leader in all facets of their duties and responsibilities, providing high-level administrative and organizational support. You will carry out standard, sophisticated and confidential administrative/clerical duties that may require considerable experience, skill, and knowledge of organization policies and procedures.

Here you’ll get to:

• Manage and schedule the executive's numerous day-to-day events, such as- setting up conference calls, running point for in-person meetings, answering phones, directing calls, and taking messages
• Ensure executive is running on time for each call and meeting, take diligent notes in meetings, and build action item lists where needed
• Serve as a reliable contact between internal and external partners, communicate high priorities to the executive in a timely manner
• Create and/or edit business documents such as reports, presentations, and briefs
• Manage confidential projects and ensure the successful delivery of objectives aligned with the position's strategic goals
• Prepare correspondence (memos, emails); Read and speak to materials and documents, recognize critical data and information, and effectively communicate vital information
• Process and maintain T&E expenses for the COO via Concur
• Uphold and conduct work within the standards and procedures of the company’s Code of Conduct and core values
• Partner with Facilities and IT to ensure the office of the executive is maintained, and conference rooms are in working order
• Coordinate frequent travel for executive both domestic and internationally and accompany on travel as needed
• Arrange gifts, donations, and charitable contributions on behalf of AMG within budget and the Code of Conduct
• Complete ad hoc projects, as needed

We’d love it if you had:

• 5+ years experience as an Executive Assistant or an Administrative Assistant, supporting at an executive level, ideally in the entertainment or music industry.
• Knowledge of general business practices and industry trends
• Possess a strong and timely work ethic; excellent organization skills and focused attention to detail
• Demonstrate innovation through thoughtful suggestions of change/improvements within the scope of work