Ophthalmology Unit Coordinator

Job Posting Title:

Ophthalmology Unit Coordinator

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Hiring Department:

Department of Ophthalmology

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

PURPOSE

The Ophthalmology Unit Coordinator is responsible for performing a variety of administrative and clerical tasks to support the efficient operation of clinical units. This role includes managing patient records, coordinating communication between healthcare providers, and assisting with patient admissions and discharges.

RESPONSIBILITIES

Orients Patients and Coordinates Appointment and Visit Flow

• Provides clear directions and answers general inquiries.
• Assists visually impaired patients with mobility and orientation.
• Maintains a calm and professional demeanor in high-traffic areas.
• Ensures reception area is clean, organized, and accessible.

• Ensures timely movement through dilation, testing, and provider consults.
• Supports equipment needs for Ophthalmologist
• Assists in preparation and performance of minor procedures

Provides Administrative Support and Enhances Patient Experience

• Prepares and distributes patient education materials.

• Offers personalized assistance for special needs or requests.
• Facilitates communication between patients and providers.

Collaborates with Clinical and Support Teams 

• Works closely with ophthalmic technicians, ophthalmologists, and front desk staff.
• Participates in team huddles and workflow improvement efforts.
• Communicates effectively across departments.

REQUIRED QUALIFICATIONS

• High School Diploma/GED
• At least 1 year(s) of experience in healthcare administrative role.

PREFERRED QUALIFICATIONS

• Associate's Degree in healthcare administration or a related field
• At least 2 year(s) of experience in ambulatory surgery center or healthcare setting.
• Certification as a Medical Administrative Assistant (CMAA) or Health Unit Coordinator (HUC).

SALARY RANGE

$40,000 + depending on qualifications

WORKING ENVIRONMENT/EQUIPMENT

• Standard office equipment
• Repetitive use of a keyboard
• May be exposed to such occupational hazards as communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications and disoriented or combative patients, or others.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility: