Administrative Assistant, Logistics Office

DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers.  Read more at www.dsv.com 

 

Location: USA - Bensenville, Devon Avenue 

Division: Air & Sea 
Job Posting Title: Administrative Assistant, Logistics Office 
Time Type: Full Time

 

 

The Administrative Assistant will overseas daily duties within the office and the team. We are looking for a master multi-tasker with good communication skills, attention to detail, and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone and email, and assisting with any duties needed around the office. 

 

Duties and Responsibilities 

• Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies 

• Transcribe minutes from meetings/ conference calls into actions and follow up for completion or escalations accordingly  

• Maintain SOPs and working instructions to ensure they are always up to date and distribute accordingly between the team both onshore and offshore. 

• Check invoice portal and maintain follow ups on outstanding invoices with operators 

• Make travel arrangements, such as booking flights, cars, and making hotel/ restaurant reservations 

• Follow up on meeting tasks and completion 

• Vendor Management documentation, reporting and scorecards are updated by both the vendors and distributed between the Management team 

 

Educational background / Work experience 

• Associate's degree in Business Administration preferred. 

• 2-3 years of clerical, secretarial, or office experience 

• Data entry experience 

• Working knowledge of general office equipment 

 

 

Skills & Competencies 

• Excellent organization and computer skills 

• Attention to detail 

• Desire to be proactive and create a positive experience for others 

• The ability to work to deadlines, frequent changes and new priorities is key to this role. As well as possessing good communications skills, and ability to work in a team environment 

• Proficient in use of Microsoft applications. PowerPoint and Excel experience preferred.  

• Excellent written and verbal communication skills 

• Able to complete complex administrative tasks with minimal supervision 

• Comfortable with routinely shifting demands 

• High degree of attention to detail 

 

Physical and/or Mental Requirements / Working Conditions 

While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel or crouch; talk or hear.  The employee uses computer and telephone equipment.  The vision requirements of this job include close vision and distance vision. 

 

 

At Will Employment 

DSV Air & Sea Inc. employees are hired for an undefined period of time as “at will” employees. This means that an employee may be terminated