Senior Administrative Assistant

Summary

Supporting the Vice President, Sales for the Americas, the Senior Administrative Assistant provides senior-level administrative, operational, and coordination support to executive and functional leaders. Acts as a trusted partner by managing complex calendars, meetings, communications, and travel; supporting projects and internal initiatives; maintaining functional systems and records; and enabling effective daily operations. Ensures leaders are prepared, information flows efficiently, and stakeholders experience a high standard of professionalism, discretion, and responsiveness within a fast-paced, global environment.

This role is based in Libertyville, IL with an onsite requirement of 4 days in office weekly.

Responsibilities

• Provide high-level administrative and executive support to senior leaders, including calendar ownership, meeting coordination, and global scheduling.
• Prepare leaders for meetings by coordinating agendas, materials, and follow-up actions.
• Arrange domestic and international travel, including visa requirements, logistics, and expense reporting.
• Draft, edit, and distribute correspondence, reports, presentations, and communications, many of a confidential nature.
• Serve as a primary point of contact for internal and external stakeholders and appropriately triage requests.
• Plan and execute meetings, leadership sessions, events, and internal forums.
• Maintain functional systems, files, records, and SharePoint sites; enter and manage data in enterprise systems such as learning management and project tools.
• Support functional communications, internal change initiatives, and departmental reporting.
• Assist with research, projects, cost center tracking, budgeting activities, and other initiatives as assigned.
• Collaborate with HR, IT, Finance, Legal, and Facilities to support onboarding, compliance, and operational needs.

Essential Functions of the Role

Education & Work Requirements

Education & Work Preferences

• Minimum of 6 years of progressive administrative, executive assistant, or similar experience supporting senior leaders or functions.
• Demonstrated experience managing calendars, meetings, travel, expenses, documentation, and confidential information in a professional business environment.
• Ability to manage multiple priorities in a dynamic business environment.
• Availability during standard business hours to support assigned leaders.
• Occasional business travel and attendance at meetings or events.

Competencies