Patient Service Representative

Description

PATIENT SERVICE REPRESENTATIVE - Primary Care

#FPCN-PSRHA-07262024

Reports to

CENTER DIRECTOR

Location

Health Annex

Woodland Village Plaza

6120-B Woodland Ave

Philadelphia, PA 19142

*Site location may change as needed

Program Summary 

The Family Practice & Counseling Network (FPCN) provides comprehensive primary care, dental and behavioral health services. We stand behind the belief that all people are entitled to accessible, comprehensive, quality, and affordable health care, and that care must be delivered in a culturally competent, trauma-informed and compassionate manner by caring for the whole person – mind, body & spirit.  The network’s mission is to provide person-centered, integrated and comprehensive health services to individuals and families across their lifespan. The network promotes resiliency and well-being among patients, staff and surrounding communities.  

We are a network of 3 comprehensive health centers, one convenient care center and six school-based health centers in Philadelphia.   

Today, FPCN serves more than 15,000 patients annually and is a NCQA certified Patient-Centered Medical Home and recognized by HRSA as a National Quality Leader for Behavioral Health.  

FPCN is opening Philadelphia’s First Birth Center; its collaborating hospital is the University of Pennsylvania Hospital. This brand new 30,000 sq ft space will feature exam rooms, birthing suites, community meeting rooms and a gorgeous community garden park. The Family Health and Birthing Center will provide full prenatal, birth, and postpartum care in Southwest Philadelphia. Services include education on nutrition, exercise, childbirth preparation, breastfeeding, infant, and self-care; and mental health and substance abuse therapy for those who need it. These services will be provided by interdisciplinary teams of professionals led by nurse midwives and doulas, including behavioral health specialists, addiction counselors, social workers, and registered nurses. Additional services will include transportation assistance; lactation counseling; prenatal and parenting education; legal services; and complementary mind/body services, such as yoga, massage, and meditation. All staff will have training in anti-racism, justice, diversity, and inclusion (A-JEDI), trauma-informed care, and sanctuary model practices.  

Position Summary

Upholds the health center mission by assuring that patients receive HEALTH CARE that are competent, caring, and meets with a high degree of satisfaction.

Team members are expected uphold the health center mission by assuring that patients receive HEALTH CARE that is competent, caring, and meets with a high degree of satisfaction. In addition, staff must support FPCN's commitment to the creation of a trauma-informed system of care that continually recognizes and responds to the impact of traumatic stress on all those who have contact with the organization, including children, adults, families, caregivers, and staff.

Essential Duties and Functions

1. Assist in the courteous and efficient management of connecting clients and guests who are physically in the office and those individuals who are on the phone with the appropriate services and/or staff in a timely and accurate manner.
2. Initiate services for primary care clients which involve: signing-in, updating basic demographic information, confirming payment method, validating health insurance coverage, and preparing necessary paperwork. Additional services may be warranted depending on the client’s status new or established and if the client seeks more specialized services.
3. Manage phone calls coming in to the front desk by directing calls to appropriate staff members and facilitating documentation of messages (i.e. electronic, hand-written).
4. Schedule appointments for primary care clients.
5. Call clients shortly before their scheduled visit to remind them to keep their appointment.
6. Constantly update and utilize pertinent information about the health insurance carriers that the Practice accepts.
7. Insure all patient billing forms are correct, accurate and batched according to the patient sign in sheet on a daily basis.
8. Initiate and further assist in fee assessing applicable clients, which includes utilizing the Practice’s sliding fee schedule. Perform cash collection and reconciliation of all patient fees.
9. Maintain client charts – both written and electronic.
10. Provide additional c