Chargé évènementiel, LEA et Transparence France & Benelux, CDD 12 mois

If you are a current Jazz employee please apply via the Internal Career site

Jazz Pharmaceuticals is a global biopharma company whose purpose is to innovate to transform the lives of patients and their families. We are dedicated to developing life-changing medicines for people with serious diseases — often with limited or no therapeutic options. We have a diverse portfolio of marketed medicines, including leading therapies for sleep disorders and epilepsy, and a growing portfolio of cancer treatments. Our patient-focused and science-driven approach powers pioneering research and development advancements across our robust pipeline of innovative therapeutics in oncology and neuroscience. Jazz is headquartered in Dublin, Ireland with research and development laboratories, manufacturing facilities and employees in multiple countries committed to serving patients worldwide. Please visit www.jazzpharmaceuticals.com for more information.

Job Description

Brief Description:

During his/her temporary period of intervention, the France and BeNeLux Events & Business Coordinator plays a key role in supporting the planning and execution of events and projects involving healthcare professionals from both regions, as well as coordinating internal events. This position encompasses comprehensive project management responsibilities, including:

• Oversight of all event logistics
• Drafting and managing various types of agreements
• Coordination with external agencies
• Budget tracking and follow-up

In addition, the coordinator is responsible for collecting all necessary documentation required by health authorities and ensuring compliance with regulatory obligations. This includes submitting event declarations prior to their occurrence and reporting Transfers of Value afterward.

The role also includes handling all administrative tasks related to the BeNeLux affiliate.

To fulfil these responsibilities, the coordinator will work in close collaboration with cross-functional teams including Marketing, Medical, Commercial, Market Access, Governmental Affairs, Compliance, Legal, and Senior Management—contributing to Jazz’s mission of improving patients’ lives.

Essential Functions/Responsibilities

Event and Projects Management

External Events & Projects Management

• Support the planning and execution of events and initiatives involving French and BeNeLux healthcare professionals, including:
• International, national, and local congresses
• Jazz-initiated events (e.g., national days, medical meetings, promotional and in-hospital meetings)
• Collaborative projects with hospitals or HCPs (e.g., medical databases, consulting agreements)
• Draft and manage partnership agreements with HCOs, hospitals, and external vendors.
• Prepare consultant, speaker, and hospitality agreements using standardized templates or tailored instructions.
• Create purchase orders, coordinate payments, and monitor budgets.
• Liaise with payroll to ensure accurate payslip creation and distribution for HCPs.
• Manage invoicing for Dutch HCPs attending congresses.
• Ensure all HCP and HCO spend are tracked in appropriate files or platforms
• Coordinate HCP invitations in collaboration with field teams.
• Organize logistics for events including travel, accommodation, transfers, meals, meeting rooms, and registrations.
• Oversee external agency relationships: briefing, pricing negotiations, and logistics coordination when needed
• Create registration links and manage booth setup for specific events.

Internal Events Management

• Organize logistics for internal meetings and team events, including:
• Accommodation, transfers, catering, and lunches
• Dinners and team-building activities
• Collaborate closely with the Community Beat Team to ensure smooth execution.

Other

• Lead the development and deployment of event apps for both internal and external use.
• Ensure all legal and financial processes are completed in accordance with internal policies.
• Work cross-functionally with medical, commercial, market access, government affairs, and senior leadership to define event needs and budgets.

LEA (Anti-Gift Law) & Transfer of Value Implementation

• Submit declarations, authorization requests, and implementations to relevant French authorities (CNOM, ARS etc) via IDAHE a