Experienced Office Administrator

At Kingspan, our future success is based on the quality of our people, who's expertise and motivation have helped ensure that we remain at the forefront of the construction materials manufacturing industry. In joining Kingspan you become an important part of a growing organization with a reputation for innovative design and use of technology, technical expertise, product quality, service excellence, and dedication to sustainability.

Learn about our Planet Passionate initiatives: https://www.youtube.com/watch?v=EEeIS55WMOk

Ready to be part of our team?  

We are looking for an experienced Office Administrator in our Sunrise, FL office!           

Summary: We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will be responsible for managing the day-to-day administrative duties and operations of the office including booking travel arrangements, handling expense reports, maintaining calendars, planning and coordinating events, provide support and backup for executive assistant, and ensuring the smooth running of our office.

Essential Duties:

• Oversee the daily operations of the office, ensuring a productive and well-maintained work environment.
• Coordinate domestic and international travel for employees, including flights, accommodations, transportation, and itineraries.
• Process and review employee expense reports, ensuring accuracy and compliance with company policies.
• Assist divisional Executive Assistants with administrative tasks, including calendar management, scheduling meetings, appointments, and conferences.
• Plan, coordinate, and execute company events, meetings, and conferences, including logistics, catering, and venue arrangements.
• Monitor and order office assets and supplies, ensuring that inventory levels are maintained and cost-effective.
• Liaise with vendors and service providers to negotiate contracts and ensure timely delivery of services.
• Provide general administrative support, including answering phones, managing correspondence, and assisting with various projects.
• Liaison with and support Human Resources, Finance, and Safety senior management to ensure alignment to company standards
• Assist with the onboarding process for new employees, including workspace setup and orientation.
• Ensure the office complies with health and safety regulations and maintain a safe working environment.
• All other duties as assigned.

Qualifications

Education and experience:

• Requires an Associate’s Degree or equivalent experience.  A bachelor's degree in Business Administration, Office Management, or a related field is preferred.
• Requires 5 years of proven experience as an Office Administrator or in a similar administrative role.

Required Skills:

• Bi-lingual (Spanish or Portuguese) is strongly preferred
• Experience working in a self-directed work environment
• Experience working with executives and diverse international cultures is preferred
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with Concur (travel- domestic and international experience) is strongly preferred.
• Requires ability to handle confidential information with extreme discretion.
• Required strong attention to detail and problem-solving skills.
• Ability to travel as needed, up to 10%. 

Benefits

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Dynamic and collaborative work environment.

Additional Compliance Responsibilities:

• Follow the Group Code of Conduct and Group Compliance.
• Group Compliance Manual:
  • 4 All personnel

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Exert up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Involves sitting some of the time and will involve walking or standing for periods of