Staff Accountant

Reporting to the Director of Finance and Operations, the Staff Accountant performs the payroll, accounts payable and accounts receivable functions, as well as reconciliation and adjusting entries. The position also manages the billing and reporting for all projects. The Staff Accountant must demonstrate a breadth of knowledge in order to perform the transactions and analysis with judgement and accuracy. Specific responsibilities include:

Accounting: Using a payroll changes spreadsheet and other relevant data, input payroll in the platform; reviewing data for accuracy; including expense report reimbursements and other non-salary adjustments; submitting payroll and work with the payroll platform to resolve any issues and process payroll on time; managing vendor payments for Director of Finance approval, including compiling documentation and approvals from project managers as appropriate; determining method of payment and cutting checks / initiating ACH; managing billing process including preparing and submitting invoices as explained below, inputting invoices into Quickbooks to the proper account codes; filing documentation; tracking outstanding invoices and following up on overdue items; alerting the director of finance to situations that require her attention; monitoring checking accounts daily; working with currency exchange vendor to receive funds in other currencies; assisting Director of Finance in researching outstanding items identified during the bank reconciliation; as part of quarterly analytical review and “soft” close, preparing quarterly calculations for tax payments, accrued vacation, deferred revenue, unbilled receivables, and other balance sheet accounts; during the annual audit and project audits, prepare audit schedules and compile documents; and liaising with auditors.

Project Revenue Management: For new projects, creating new project codes in TS and Quickbooks once Director of Finance approves New Project Form or project augments/amendments; making changes and closing the projects codes in TS when needed; managing billing process for SEI US, including preparing invoices for funders, LEAP and WEAP licenses, HQ and internal invoices, and setting up billing cycle for each project to comply with funder requirements; communicating with funders about invoices to resolve any issues and receive payment in a timely manner and/or to answer compliance-related questions; and preparing financial reports for funders in accordance with terms in grant or contract agreements.

Budget: Annually, preparing the list of charge rates that don’t change in the new year; updating TS per project manager request to set up project codes and phases for effective project management; and assisting with NICRA schedules as requested.

Requirements

Education and Experience Requirements

• Bachelor's degree in Accounting, Finance or Business Administration with an emphasis in Accounting or Finance;

• Minimum of 4 years of experience in nonprofit accounting and finance and/or experience in for-profit accounting that is directly relevant to the position such as audit, foreign currency transactions, and project financial management.

Special Requirements

• Demonstrated knowledge and experience implementing financial accounting principles and methods.

• Experience working with a wide range of funders including US foundations, US federal government agencies, multilateral institutions such as the UN and the World Bank, and foreign government agencies such as GIZ and AFD.

• Experience working in multiple currencies.

• Full command of Quickbooks and Excel.

Please address specifics of how you meet the above requirements in your cover letter.

Salary range: $89,835 to $100,000 per year, commensurate with experience and qualifications.
Terms: 40 hours per week
Job Location: Somerville, Massachusetts, with telecommuting permitted 2-3 days/week. Must be physically present at employer address remainder of the week.

Benefits

SEI offers a comprehensive benefits package, including health, dental, vision, a 5% retirement match, and paid parental and family medical leave after one year of employment. We have a welcoming work environment with flexible work schedules, and offer 10 holidays, 20 days of vacation, and 10 days of sick leave each year to start.