Regional Facilities Operations Manager

Job Title: Regional Facilities Operations Manager Department: Operations Location: Oakland, CA. This position requires the ability to travel. Reports To: Director of Facilities Supervises: Regional Facilities Operations Coordinators and Regional Facilities Administrators
Context: At the Sierra Club, we believe in the power of togetherness. Together, we remain committed to the fight for a healthy climate built on a foundation of environmental, racial, economic, and gender justice – a future where all people benefit from a healthy, thriving planet and a direct connection to nature. As the climate crisis and deeply entrenched systemic racism all fuel inequity, we will continue to fight for a bold, transformational agenda that recognizes the interconnectedness between our planet, our humanity, and our democracy. By recognizing that our destinies are tied, we continue to name that all things are fundamentally connected, and the overlap between ecology, race, gender, and representative government will move to either advance our collective humanity or to oppress it. 
Sierra Club is comprised of staff across the country and a network of volunteer leaders and local chapters that support our grassroots engagement. We are also proud to be a unionized employer, with two labor unions representing more than half of our employees. 
Scope: The Regional Facilities Operations Manager is responsible for developing, evaluating, and maintaining all the areas of facilities management for the Sierra Club’s offices, including but not limited to budget building, budget oversight/review, project management, supply purchasing function, reviewing and maintaining contracts for vendors and building leases. Occupies a leadership role on office safety/security committees. The Facilities Operations Manager directs, evaluates, and oversees support activities, including but not limited to building services and maintenance, occupancy cost control  procedures, and facilities usage. Maintains an open line of communication with staff members to ensure that all inquiries are responded to in a timely manner. Evaluates suggestions, addresses concerns, and implements changes when necessary. Develops office standards for ergonomically correct office furniture and equipment. Oversees and reviews accounting, record keeping, and filing systems related to facilities operations. Develops and oversees policies and procedures. Ensures property management building rules and regulations are adhered to.  

Job activities include but are not limited to:

• Facilities Management. Manages the facility operations, including space requirements, renovations, security, maintenance, storage, and equipment and lease contracts. Evaluates space usage and addresses needs. Prepares materials and recommendations to direct reports and implements accordingly (e.g., moves, construction, and furniture purchases). Evaluates and recommends the most cost-effective purchasing options pertaining to office furniture and supplies used by each department and the common areas of the headquarters facility. 
• Building Safety and Inspection. Develops and coordinates processes for inspecting buildings, office areas, and equipment for safety issues and to correct violations. Assessing appropriateness for extended occupancy and usage and arranging for necessary repairs. Manages outside services required to maintain and repair the facility and/or office equipment. 
• Staff Management. Assigns work and establishes priorities to staff responsible for mailroom operations, receiving, general office maintenance, greeter functions, and purchasing.  Develops performance plans and evaluations; prepares and conducts regularly scheduled performance reviews; makes salary, hiring, and termination recommendations; and ensures that subordinates receive adequate training and development opportunities. Direct essential facilities operations activities and coverage to ensure that reporting personnel are fulfilling their work responsibilities in a timely, productive, and effective manner.  
• Directs building security operations and personnel and regularly reviews and makes recommendations to senior management about the adequacy and professionalism of the existing security service and system. 
• Monitors the adequacy and cost of office equipment and makes timely recommendations concerning purchasing new equipment at the Oakland office. 
• Reviews and accounts for monthly expenditures and activity, prepares variance analyses and forecasts and maintains accurate inventory records for capital assets and supplies.  
• Within the scope of facilities operations, works with managers to ensure all new hires are welcomed, supported, and on-boarded appropriately, including coordinating all necessary paperwork, workstation and system set-up, office orientation, training schedules, etc. 
• Ensure facility operations are adequately staffed. 
• Overt