Administrative Assistant, PT (Communications)

Job Title: Administrative Assistant

Location: Ft. Worth, TX

Job Type: Part-Time, Hourly

Department: Communications

Reports To: Associate Vice President for Communications

Date: 12/10/2024 Last Revision

Standard of Christian Commitment

The candidate must be a professing Christ follower who possesses a strong commitment to the mission and core values of Southwestern Seminary and Texas Baptist College, possess a clear understanding of Southern Baptist heritage and culture, and agrees to serve in accordance with and not contrary to the current edition of the Baptist Faith and Message.

Southwestern Seminary, an entity of the Southern Baptist Convention, is a confessional institution. While the Seminary serves the larger evangelical Christian community, employees must embrace the values and standards the Seminary represents as it fulfills its mission of shaping Christian leaders within our denominational context.

Since duties of this position require the employee to represent the Seminary to prospective and current students, candidates must abide by the Seminary bylaws, the Employee Handbook, and the current edition of the Baptist Faith and Message as a condition of employment.

Job Description

Job Summary

The administrative assistant in the Office of Communications will provide administrative support to the Associate Vice President for Communications and rest of the Communications staff; manage Seminary Hill Press orders, inventory, and other SHP support functions; provide an accommodating first point of contact for the Office of Communications; and provide support to Project Manager.

Key Responsibilities

• Greet visitors as the first point of contact for the Office of Communications and determine access they should be given to other employees in the office.

• Answer Communications main phone extension and direct calls to appropriate parties within the department.

• Maintain office supplies.

• Provide administrative support to office staff.

• Open, sort, and distribute incoming mail and provide similar services for all outgoing correspondence and packages.

• Manage all administrative tasks related to orders and inventory for Seminary Hill Press.

• Provide backup assistance in the absence of the Project Manager.

• Pick up orders from vendors in the DFW area.

• It is the employee and supervisor’s shared responsibility to regularly meet to discuss performance, suggest job description updates and set mutually beneficial goals.

• Perform additional tasks and responsibilities as assigned to support the team and institutional goals.

Specific Skills and Qualifications

• Knowledge of and experience in administrative support roles and functions.

• Bachelor’s degree preferred, although not required. A degree in communications, journalism, or English would be ideal.

• Excellent verbal and written communication skills.

• Ability to organize work and manage customer orders and requests.

• Self-starter who anticipates and addresses needs before they are stated.

• Ability to work well with a team.

• Must be comfortable working with Microsoft Office software.

• Must be able to work in Mac or PC environments.

• Successful completion of background check, education verification, work verification and credit check may be required.

• Ability to provide proof of Work Authorization in the U.S. and proof of identity.

• Valid driver’s license, succes