Administrative Assistant Level II

Lifesaving & Life-Changing Work

A career at Mid-America Transplant means giving hope and healing to the 100,000+ patients on the transplant waiting list, bringing peace to families in mourning, building a legacy for donors, and stewarding their lifesaving gifts. No matter what role you play or how challenging the work can sometimes be, we find that helping save and celebrate the lives of others often changes your own life in the process. Join the Mid- America Transplant team. It’s the toughest job you’ll ever love.

 

What We Do 

Simply put, we help save lives — and we’re proud to say we’ve been nationally recognized for how well we do it. We conduct and fund game-changing research. We educate the public to prevent medical issues and the need for transplants. We offer grief resources to donor families. Pioneer new facilities and protocols that improve the viability of organ and tissue donations. We provide affordable, temporary housing for transplant patients and their families. Partner with community organizations to drive donor registration. We meet with schools, clergy, and local leaders to share our cause and our message. We stop at nothing because we’re the kind of people who give everything.

 

The Position

The Administrative Assistant II provides administrative support for assigned departments to ensure efficiency in areas of document management, meeting support and coordination, calendar management and travel coordination. Assist with front desk operations as assigned to represent our brand and culture.

 

What You’ll Do

• Departmental Administrative Support
• Coordinates and maintains calendars and appointments for assigned leaders
• Coordinates various meetings, conference calls and events
• Provides administrative assistance to assigned leaders with problem solving, project planning and execution of goals and objectives
• Maintains departmental meeting minutes
• Organizes out of town travel, hotel and meeting arrangements
• Undertakes research and information gathering activities to provide leaders with data as requested
• Completes word processing, PowerPoint, excel spreadsheets, database, expense reports and special assignments as needed
• Attends and participates in organizationally and departmentally required meetings

 

Organizational Support

• Coordinates assigned cross-departmental projects or committees to ensure standard process compliance and effective flow of communication and information
• Optimizes stakeholder satisfaction by ensuring accurate and timely communication
• Serves as a liaison with other departments in the resolution of day-to-day administrative issues
• Utilizes and updates appropriate databases 
• Answers, evaluates and routes incoming calls in a timely and professional manner to ensure both external and internal stakeholder satisfaction
• {May at times} support the organization as front desk point of contact

 

What You’ll Bring

• High school diploma required; Associate’s/Bachelors degree in Business Administration or related field a plus
• Superb grammar and written communication skills
• 2 Years' experience supporting management level preferred
• Extensive software skills including Microsoft Office applications and the ability to learn new software
• Outstanding communication and customer service skills (written and verbal)
• Time management and Project management skill set

 

What We’ll Bring

• Health insurance premium options at zero out of pocket for single coverage, eligible on your first day
• 401(k) Retirement Match - offering up to a 5% match of annual salary starting the 1st day of the month following your start date
• 401(k) Retirement Plan – offering up to another 9% contribution of your annual salary after one year
• Paid Life Insurance – four times your salary
• Paid Long Term Disability
• Annual incentive plan in addition to annual salary increases
• Tuition Reimbursement