Senior Executive Administrative Assistant

Phillips 66 & YOU - Together we can fuel the future

 

As a Senior Executive Administrative Assistant, you’ll play a vital role in supporting senior leadership and their teams, helping to create a seamless and productive work environment. This position offers the opportunity to work closely with executives, manage a variety of administrative tasks, and contribute to the success of key projects and daily operations. If you enjoy anticipating needs, staying organized, and building strong professional relationships, this role provides a dynamic platform to showcase your skills and grow your career.

 

What You’ll Do

• Provide comprehensive administrative support to an executive and their team, ensuring effective management of time, priorities, and sensitive matters.
• Coordinate office and administrative duties, including answering calls, managing correspondence, preparing documents, and handling expense reports and records.
• Organize meetings, appointments, and both domestic and international travel, ensuring all arrangements align with the executive’s schedule and preferences.
• Act as a first point of contact by screening visitors, responding to inquiries, and maintaining confidentiality and professionalism in all interactions.
• Proactively anticipate the executive’s needs, prepare materials for meetings, and support the leadership team with calendar management, travel, and expense coordination.
• Organize special events, maintain distribution lists, and ensure compliance with company policies and procedures.
• Leverage technical skills in office software and systems to produce reports, manage documents, and support procurement tasks.
• Build trusting relationships, demonstrate sound judgment, and maintain a productive and positive environment for the executive and their team.

 

What You’ll Bring – Required

• Legally authorized to work in the job posting country
• High School Diploma or GED equivalent
• 5 + years of experience with office or operational systems
• Intermediate skills in Microsoft Office Suite, calendar and scheduling tools, and standard office equipment

 

What Makes You Stand Out – Preferred

• Experience supporting senior executives or leadership teams in a corporate environment.
• 9 + years of experience with office or operational systems
• Proficiency with SAP, SharePoint, or other collaborative and enterprise systems.
• Advanced skills in document management, reporting, and event coordination.
• Demonstrated ability to build trusting relationships and work effectively under pressure.
• Strong process orientation and a proactive approach to anticipating needs and solving problems.
• Experience with digital tools such as ChatGPT, Microsoft Copilot, or similar AI-powered platforms.
• Strong verbal and written communication skills, with the ability to interact professionally with a variety of stakeholders.
• Attention to detail, organizational skills, and the ability to manage multiple priorities.
• Ability to handle confidential information with discretion and sound judgment.

 

 

 

Compensation Range 

This position has a base salary range of $88,200– $107,800.

At Phillips 66, we are committed to pay transparency and competitive, equitable compensation. Each role is assigned a salary grade with a defined pay range, benchmarked against industry peers. Where a candidate offer falls within the posted range depends on the candidate's experience, skills, and alignment with the role’s requirements. Offers are made to ensure internal equity and market competitiveness. Our compensation programs are designed to reward performance and support career growth.

 

Total Rewards

 

At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being — physical, emotional, social, and financial — is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results — personally and professionally. Benefits for certain eligible, full-time employees include:

 

• Annual Variable Cash Incentive Program (VCIP) bonus
• 8% 401k company match
• Cash Balance Account pension
• Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
• Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

 

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